Disbursement Clerk

Malman Law | Chicago Law Firm; Chicago (IL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Employer-sponsored 401(k) contribution

Paid Time Off and holidays

Professional development opportunities

Employee Assistance Program (EAP)

Hybrid work flexibility based on team

Job summary

Malman Law seeks a detail-oriented Disbursement Clerk to join our Chicago team. This in-office position may include one remote workday per week after a 90-day intro period, based on performance and needs.

You will handle settlement disbursements, invoices, liens, and client payments, working closely with attorneys, paralegals, and finance. The ideal candidate is highly organized, capable of handling confidential information, and comfortable in a deadline-driven legal environment.

Qualifications

• High school diploma or equivalent; associate or bachelor preferred.
• Experience in administrative, accounting, legal support, banking, or finance preferred.
• Experience in a law firm or settlement/disbursement environment is a plus.
• Strong attention to detail and organizational skills.
• Ability to handle sensitive and confidential information professionally.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel and Outlook.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with legal or accounting software is a plus.

Responsibilities

• Prepare and process settlement disbursements per firm procedures.
• Review settlement statements, invoices, liens, and docs for accuracy.
• Coordinate with attorneys, paralegals, medical providers, vendors, and clients on payments.
• Track incoming and outgoing settlement funds.
• Maintain accurate electronic and physical records of disbursement activity.
• Verify payee information and ensure internal controls compliance.
• Assist with check requests, wire transfers, and related accounting docs.
• Monitor deadlines and follow up on outstanding disbursement items.
• Maintain confidentiality of client financial and case information.
• Support clients in person and by phone regarding settlements.
• Assist with other admin and operational tasks as assigned.

Skills

Administrative skills

Confidentiality handling

Communication skills

Multitasking

Attention to detail

Microsoft Office

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Job description

About Malman Law

At Malman Law, we have spent more than 30 years advocating for injured clients across Illinois. Our team is committed to providing compassionate client service while delivering strong legal results in personal injury, workers’ compensation, and nursing home litigation matters. We pride ourselves on building a collaborative, fast-paced, and supportive environment where employees are empowered to grow professionally and make a meaningful impact.

Job Posting Title Disbursement Clerk

Job Description

Disbursement Clerk

Malman Law – Chicago, IL

About Malman Law

At Malman Law, we have spent more than 30 years advocating for injured clients across Illinois. Our team is committed to providing compassionate client service while delivering strong legal results in personal injury, workers’ compensation, and nursing home litigation matters. We pride ourselves on building a collaborative, fast-paced, and supportive environment where employees are empowered to grow professionally and make a meaningful impact.

We are currently seeking a detail-oriented and organized Disbursement Clerk to join our team in-office at our Chicago headquarters.

Position Summary

The Disbursement Clerk is responsible for assisting with the preparation, coordination, and processing of case disbursements and settlement-related payments. This role works closely with attorneys, paralegals, finance, and operations teams to ensure accurate and timely handling of settlement funds, invoices, liens, and client-related payments.

The ideal candidate is highly organized, able to manage confidential financial information, and comfortable working in a deadline-driven legal environment.

This is an in-office position with the potential for one remote workday per week after successful completion of the 90-day introductory period, based on performance and business needs.

Key Responsibilities

• Prepare and process settlement disbursements in accordance with firm procedures
• Review settlement statements, invoices, liens, and supporting documentation for accuracy
• Coordinate with attorneys, paralegals, medical providers, vendors, and clients regarding payment processing and outstanding balances
• Assist with tracking incoming and outgoing settlement funds
• Maintain accurate electronic and physical records related to disbursement activity
• Verify payee information and ensure compliance with internal financial controls
• Assist with check requests, wire transfers, and related accounting documentation
• Monitor deadlines and follow up on outstanding disbursement items as needed
• Maintain confidentiality of client financial and case-related information
• Support clients in person and via phone calls regarding settlement questions and payments
• Support additional administrative and operational tasks as assigned

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Prior administrative, accounting, legal support, banking, or finance experience preferred
• Experience in a law firm or settlement/disbursement environment is a plus
• Strong attention to detail and organizational skills
• Ability to handle sensitive and confidential information professionally
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Excel and Outlook
• Ability to manage multiple priorities in a fast-paced environment
• Experience with legal or accounting software is a plus

Compensation & Benefits

Base salary range: $40,000 – $50,000 annually, commensurate with experience. Final offers are subject to candidate qualifications, experience, and internal equity considerations.

Benefits Include

• Medical, Dental, and Vision coverage
• Employer-sponsored 401(k) contribution (3% firm contribution)
• Paid Time Off and paid holidays
• Professional development opportunities
• Employee Assistance Program (EAP)
• Hybrid work flexibility based on team needs

Work Environment & Schedule

• Full-time position
• In-office role located in Chicago, Illinois
• Potential eligibility for one remote workday per week after 90 days based on performance and departmental needs

Equal Employment Opportunity Statement

Malman Law is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Applicant Notice

Malman Law utilizes AI-enabled tools within certain recruiting and hiring platforms to assist with resume review and application management. All employment decisions are made by human reviewers in compliance with applicable federal, state, and local employment laws.