Legal Assistant

Schiller Ducanto And Fleck Ll; Chicago (IL); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Profit Sharing

Transit Benefit

EAP

HSA

Paid Time Off

Short-Term Disability

Professional Development

Wellness Programs

Life Insurance

Job summary

Schiller DuCanto & Fleck LLP in Chicago seeks a dedicated full-time Legal Assistant with 3-5 years of experience to support multiple attorneys in hearings, depositions, and trials. This hybrid role requires in-office collaboration four days per week with one remote day, in a team that values discretion and proactive communication.

The ideal candidate will manage calendars, draft and format documents, handle confidential information, and ensure timely filings and billing.

Qualifications

• 3-5+ years of legal experience or professional services experience.
• Experience in a litigation practice with a preference for family law.
• Knowledge of legal documents, terminology, regulations and court procedures.
• Proficiency with MS Word, Excel, Outlook, and Adobe.
• Familiarity with court-filings, transcription software, and dictation software.
• Document management software knowledge is a plus.
• Outstanding time-management and communication skills.
• Strong proofreading and attention to detail.

Responsibilities

• Provide administrative support to multiple attorneys.
• Communicate effectively with clients, colleagues, and attorneys.
• Answer telephones and screen initial client intake.
• Create, revise, proofread, and format legal documents, spreadsheets, and presentations.
• Handle confidential documents with discretion.
• E-file court documents.
• Manage attorney calendars and docket dates with reminders.
• Enter attorney time into billing software.
• Maintain updated case lists and contact records.
• Use document management system for client files and correspondence.
• Process attorney expense reimbursement requests.
• Maintain records of attorney CLE compliance.
• Support additional duties and special projects as assigned.

Skills

Legal experience

Litigation

Communication

Time management

Discretion

Team collaboration

Tools

MS Office

Adobe

Job description

Schiller DuCanto & Fleck LLP, a nationally respected Family Law Firm with a focus on high-net-worth clients, complex litigation, and mediation, seeks a dedicated full-time Legal Assistant with 3-5 years of experience to join our Chicago office. This is a hybrid position: four (4) days in the office and one (1) day remote per week.

Our ideal candidate is a proactive, detail-oriented person with strong organizational skills who thrives on working collaboratively with attorneys and paralegals to serve client needs. They can support multiple attorneys in preparation for hearings, depositions, and trials. They take initiative and interact with all levels of management and staff with tact and diplomacy. This position requires excellent oral and written communication skills, self-motivation, and the ability to work both independently and as part of a team. We are looking for someone who enjoys learning and who takes pride in achieving their goals.

This position is part of a Legal Assistant team that provides back-up coverage for each other when time off is taken and when special projects are assigned. Back-up coverage assignments may be short-term or for a single day.

Key Duties and Responsibilities:

• Provide administrative support to multiple attorneys
• Communicate effectively with clients, colleagues, and attorneys
• Answer telephones and perform initial screen of clients
• Create, revise, proofread, and format legal documents, spreadsheets, and presentations
• Handle confidential documents with discretion
• E-file court documents
• Manage attorney calendars and docket dates, sending reminders of upcoming deadlines
• Enter attorney time into billing software
• Maintain updated case lists and manage contacts
• Utilize document management system for client files and correspondence
• Process attorney expense reimbursement requests
• Maintain records of attorney CLE compliance
• Other duties and projects as assigned

Qualifications:

• 3-5+ years of legal experience or professional services experience required
• Experience in a litigation practice with a preference for family law experience
• Knowledge of legal documents, terminology, regulations, and court systems and procedures in Cook, DuPage, Lake, and Will County
• Proficiency with MS Office Word, Excel, Outlook, and Adobe
• Familiarity with legal technology such as court-filing systems, transcription software, and dictation software
• Working knowledge of document management software systems is a plus
• Outstanding time-management and communication skills
• Excellent interpersonal skills when dealing with a diverse pool of people
• Deep commitment to confidentiality, discretion, and good judgment
• Strong proofreading and grammar skills
• Attention to detail
• Strong work ethic and dependability as a team player

The position of Legal Assistant is classified as a non-exempt, hourly role. Base compensation for 3-5 years of experience ranges between $60,000 - $75,000 annually. Those with more extensive experience and expertise may earn higher than the stated range. Additionally, this full-time 37.5-hour per week position is eligible to participate in the Firm’s benefits package which includes medical, dental, and vision insurance, 401(k) with discretionary profit-sharing, transit benefit program, Employee Assistance Program (EAP), Health Savings Account (HSA), paid time off, paid short-term disability leave, professional development and learning opportunities, wellness and engagement programs, and enrollment without any premiums in long-term disability and life insurance coverage.

Schiller DuCanto & Fleck, LLP, is committed to equal employment opportunity and diversity in the workplace. We maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, national origin, ancestry, genetic information, marital status, physical or mental disability, parental status, military or veteran status, or any other basis protected by federal, state, or local law.

This description provides a summary of the major duties of the position. It may not specify all duties associated with the position. The position description is subject to periodic review based on business needs. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at Schiller DuCanto & Fleck LLP.