Injury and Illness Intake Coordinator

Loyola Marymount University; United States; On-site; USD 33,000 - 41,000; Full time

Job summary

LMU is seeking an administrative assistant to support a department, handling scheduling, travel arrangements, correspondence, and records. The role may involve assisting with reports and maintaining databases, while ensuring accuracy and efficiency.

The position requires strong communication, basic computer skills, and the ability to work with student employees in a busy office environment.

Qualifications

• High school diploma or equivalent preferred.
• Minimum 2 years of administrative experience.
• Basic knowledge of office machines and common software.

Responsibilities

• Schedules appointments and makes travel arrangements.
• Greet visitors and maintain calendars.
• Handles confidential information and records.
• Composes memos and transcribes notes.
• Answers phones and routes calls.

Skills

Scheduling

Communication

Secretarial

Data entry

Record keeping

Confidentiality

Education

High school diploma or equivalent

Tools

Word

Excel

PowerPoint

Job description

Job Summary

Performs a variety of administrative/secretarial duties to support a department, school/college, program or unit. Will compile and analyze information for reports or presentations; may assist with bookkeeping duties to track budgets, respond to correspondence; edits and proof reads documents; maintains records and databases, and updates them as necessary; assists with scheduling and maintenance of calendars, makes travel arrangements, answers questions about routine policies applicable to the department or office unit; and may oversee student employees.

Key Responsibilities

1. Applies basic working knowledge of concepts, practices, and procedures to varied situations.
2. Schedules appointments, makes travel arrangements, maintain calendars, greets visitors.
3. Handles sensitive or confidential information.
4. Composes memos and routine office memoranda, transcribes notes.
5. Answers phones, routes callers, takes messages.

Qualifications

• Typically a high school diploma.
• Minimum 2 years of experience.
• Basic knowledge of office machines, word processing, spreadsheet, email and databases. (Word, Excel and PowerPoint).
• Demonstrated communication and interpersonal skills.
• General knowledge of standard office procedures.

Salary & Employment Type

Hiring Salary $24.09 hourly. Salary Range $24.09 - $30.09 Salary commensurate with education and experience. Staff Per-Diem (Fixed Term) (Seasonal) Salary range This position is non-exempt. Please note that this position may not be eligible for visa sponsorship now or in the future.

About Loyola Marymount University

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.) LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process. LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.

EEO and Diversity Statement

Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law.

The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices.

All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character.

Institutional Background and Culture

Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions.

We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience.

We enroll an academically ambitious, multicultural, and socioeconomically diverse student body.

We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity.

Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship.

LMU is a unique and rewarding place to work.

As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment.

We are proud of the programs, benefits and services we provide our community.

We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect.