Directors’ Assistant: Creative Scheduler & Liaison

Sony Pictures Animation; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Sony Pictures Animation in Los Angeles is seeking a Directors’ Assistant to provide administrative and production support to two Directors. You will manage the Directors’ day-to-day schedule, coordinate meetings, and maintain materials for reviews and follow-ups.

Work closely with production management and creative teams to anticipate needs, balance priorities, and protect confidential information while keeping processes organized.

Qualifications

• 2-5 years of administrative or production office experience.
• Experience supporting a filmmaker or creative executive preferred.
• Animation studio or film production experience preferred.
• Excellent organizational skills and attention to detail.
• Strong communication and professional phone/email etiquette.
• Proficiency with Google Workspace and related tools.

Responsibilities

• Manage Directors’ calendar, coordinating meetings and commitments.
• Anticipate conflicts and balance creative priorities with production needs.
• Answer and screen calls; manage correspondence and contacts.
• Prepare agendas, scripts, and reference materials for meetings.
• Attend meetings, take notes, and distribute follow-up items.
• Liaise between Directors, producers, and studio departments with discretion.
• Prepare current materials for reviews and decisions with production teams.
• Maintain organized files of scripts, notes, and research; track revisions.
• Provide creative support, including summarizing material and gathering references.
• Arrange travel itineraries and process expense reports.
• Coordinate meeting logistics, room reservations, videoconferencing, catering.
• Support Directors’ participation in studio events and publicity efforts.
• Handle confidential information responsibly.
• Provide additional administrative and production support as assigned.

Skills

Strong organizational skills

Excellent communication

Attention to detail

Problem solving

Independent work ethic

Team collaboration

Ability to manage priorities

Discretion with confidential material

Education

Bachelor’s degree or equivalent experience

Tools

Google Workspace

Adobe Acrobat

Photoshop

Final Draft

Production tracking tools

Job description

Sony Pictures Animation in Los Angeles is seeking a Directors’ Assistant to provide administrative and production support to two Directors. You will manage the Directors’ day-to-day schedule, coordinate meetings, and maintain materials for reviews and follow-ups.

Work closely with production management and creative teams to anticipate needs, balance priorities, and protect confidential information while keeping processes organized.