Administrative Assistant

Directors Guild of America; Los Angeles (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Generous Medical, Dental and Vision Insurance

401(k) plan

Pension Plan

Flexible Spending Account

Life Insurance

Short and long-term disability

Job summary

A labor organization based in California is seeking a proactive Administrative Support professional to assist senior executives. The ideal candidate will thrive in a dynamic environment and possess strong organizational and communication skills. Responsibilities include managing calendars, preparing correspondence, and ensuring smooth operations. Preferred qualifications include experience in the entertainment industry. Full-time position on-site only.

Qualifications

• Previous administrative support experience is required.
• Excellent interpersonal skills to develop working relationships.
• Access to reliable transportation is required.

Responsibilities

• Manage executive calendars and schedule meetings.
• Prepare and edit correspondence and reports.
• Handle confidential information with discretion.

Skills

Excellent written and verbal communication skills

Exceptional organizational skills

Ability to interact professionally with executives

Demonstrated independent judgment

Proficiency in Microsoft Office Suite

Flexibility and adaptability

Tools

Microsoft Office Suite

Zoom

Teams

Job description

The Directors Guild of America is a labor organization that represents the creative and economic rights of 19,000 plus directors and members of the directorial team working in film, television, commercials, documentaries, news, sports and new media.

Position Overview

We are seeking a highly organized, proactive, and resourceful individual to provide high-level administrative support to our senior executives in the Executive and Contracts department. This role requires strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is a strategic thinker, problem-solver, and trusted partner who thrives in a dynamic and high-performance culture. This role will ensure and support smooth operations of the department while also assisting various other executives in their day-to-day operations. This position is on-site only.

Responsibilities

• Assist various executives in their respective day-to-day operations.
• Provide desk coverage and administrative support for other executives as needed.
• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a liaison between the executive(s) and internal/external stakeholders.
• Assist with the planning and execution of meetings.
• Track and help drive completion of key deliverables and follow up on outstanding items.
• Handle confidential information with integrity and discretion.
• Perform administrative duties such as expense reports, filing, and data entry.
• Anticipate executive needs and proactively solve problems before they arise.
• Support special projects and initiatives as assigned.
• Periodic overtime and evening work required on site.

Minimum Qualifications

• Previous administrative support experience.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to interact in a friendly, professional manner with executive management, high-profile membership, and elected officials and their staff.
• Demonstrated ability to exercise independent judgment, take initiative, be resourceful, and make sound decisions.
• Ability to maintain a reliable and predictable work schedule, including working overtime and evenings as needed.
• Excellent interpersonal skills to develop and maintain collaborative working relationships.
• Proficiency in Microsoft Office Suite (e.g. Outlook, Excel, Word, PowerPoint), and virtual meeting platforms (Zoom, Teams).
• High degree of flexibility, adaptability, and resilience.
• Access to reliable transportation is required.

Preferred Qualifications

• Experience in entertainment industry.
• Experience in labor unions.
• Customer service experience is a plus.
• Generous Medical, Dental and Vision Insurance
• 401(k) plan
• Pension Plan
• Flexible Spending Account
• Life Insurance
• Short and long-term disability

The DGA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Administrative
• Entertainment Providers