Director, Undergraduate Affairs Administration

University of Miami; Coral Gables (FL); On-site; USD 150,000 - 180,000; Full time

Job summary

University of Miami invites applications for the role of Director, Undergraduate Affairs Administration. The position supports the Dean of Undergraduate Affairs with day-to-day operations, budgeting, and strategic initiatives across undergraduate programs within the Office of Undergraduate Affairs.

The Director will lead, train and mentor faculty and staff, ensure regulatory compliance, and align unit goals with university strategy.

Responsibilities

• Oversee staffing and resource allocation to guarantee the effective operations of the department.
• Facilitate new program development and program expansions.
• Administer program budgets and prepare reports and long-term projections.
• Align and cascade University strategy as elaborated by the Provost and the Dean to the various units within the Office of Undergraduate Affairs.
• Focus on strategic and communicative alignment across the entire organization.
• Monitor and support the operations of each of the following units within the Office of Undergraduate Affairs in conjunction with the respective unit directors.

Job description

The Director, Undergraduate Affairs Administration will be responsible for assisting the Dean of Undergraduate Affairs in day-to-day and strategic activities and oversight to the undergraduate programs within the Office of Undergraduate Affairs. The Director will provide dedicated operational, administrative, fiscal, research, and project-based support for the assigned division(s). Furthermore, the Assistant Dean will lead, train and mentor faculty and staff to achieve the strategic vision and mission of the Office of Undergraduate Affairs and ensure compliance with applicable internal/external regulations and ensure that program outcomes are consistent with the University's goals and objectives

Primarily, the Assistant Dean, Undergraduate Education and Administration will support the Dean by connecting organizational and divisional goals to individual team goals and organizational priorities within each unit. The Assistant Dean will operate at the intersection of strategy, operations, and communication; s/he must possess a blend of analytical capability, fiscal aptitude, leadership acumen, and organizational awareness. The Assistant Dean will interact with the University's senior leadership, students and administration at all levels within the organization.

CORE RESPONSIBILITIES

• Oversee staffing and resource allocation to guarantee the effective operations of the department.
• Facilitate new program development and program expansions.
• Administer program budgets and prepare reports and long-term projections.
• Align and cascade University strategy as elaborated by the Provost and the Dean to the various units within the Office of Undergraduate Affairs.
• Focus on strategic and communicative alignment across the entire organization. Monitor and support the operations of each of the following units within the Office of Undergraduate Affairs in conjunction with the respective unit directors, including but not limited to:
  • Student Success and Cane Navigation
  • Office of Academic Enhancement
  • Office of Civic and Community Engagement
  • Undergraduate Research & Creative Endeavors
  • Foote Fellows Honors Program
  • Stamps Scholars Program
  • Study Abroad
  • Health Professions Advising
  • Cane Commitment
  • Army ROTC
• Partner with Human Resources on performance related matters for relevant Office of Undergraduate Affairs units including but not limited to annual performance evaluations, merit and salary recommendations, recruitment, and retention.
• Develop a multi-annual strategic and financial plan for the administration of the Office of Undergraduate Affairs.
• Manage the operating budget, research budget, and assigned gifts on behalf of the Dean of Undergraduate Affairs.
• Guide the budget development and maintenance process for units within the Office of Undergraduate Affairs.
• Work closely with the Senior Business Officer for the Office of the Provost to monitor financial activity and budget development impacting each unit.
• Provide strategic guidance to unit directors to adhere to budget restrictions policies and procedures.
• Oversee the recruitment process for all personnel as deemed necessary.
• Oversee the cognate submission, review, and publication process.
• Support the Dean of Undergraduate Affairs and organizational management for all committee and council meetings including but not limited to: Academic Deans Administrative Council (ADAC), Academic Standards Committee, and University Curriculum Committee of the Faculty Senate.
• Manage and provide content for the Office of Undergraduate Affairs website. Coordinate the publication of unit websites from the Office's main website.
• Partner with Enrollment Management on Army ROTC matters, including coordinating
• admissions, Army ROTC leadership, scholarship recipients, and UM gift administration.
• Monitor Army ROTC program and support assigned cadre with UM processes.
• Manage administrative details for new and continuing contracts and agreements as needed.
• Serve on campus-wide team for Undergraduate Affairs as dedicated liaison to the schools and colleges to ensure alignment and effective communication to support the onboarding of new students.
• Supervise shared services staff.
• Represent the Dean in his/her absence in meetings and conferences locally, nationally and internationally as needed.
• Other duties and responsibilities as assigned by the Dean.
• Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations.
• Creates an effective control environment, conducts risk assessment, implement