Director, Strategic Scheduling and Enrollment Analytics

Northern Virginia Community College; Annandale (VA); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid leave

Deferred compensation

Parental leave

State employee discounts

Retirement plan

Job summary

NOVA is seeking a Director of Strategic Scheduling and Enrollment Analytics to lead scheduling coordination, analytics, governance, and strategic support across its six-campus system. The role ensures consistency in scheduling practices and drives data-informed enrollment decisions collegewide.

The position requires deep knowledge of scheduling software and data analysis, plus strong project management and cross-functional collaboration skills to support academic planning and enrollment

Qualifications

• Experience in academic scheduling and enrollment management
• Experience analyzing data and making recommendations
• Experience preparing reports and presentations
• Experience using enterprise scheduling systems
• Experience coordinating projects with multiple stakeholders
• Experience supervising or coordinating teams

Responsibilities

• Develops and maintains collegewide scheduling standards and timelines
• Monitors process integrity and provides analytical support
• Advises academic leaders on scheduling and enrollment strategies
• Leads training and documentation for users
• Supports development of student-responsive schedules reflecting needs

Skills

Scheduling knowledge

Data analysis

Project management

Communication

Team leadership

Presentation skills

Problem solving

Tools

PeopleSoft/SIS

Banner

Ad Astra

CourseLeaf

Coursedog

25Live

EMS

Infosilem

Tableau

Power BI

Job description

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.

The Director of Strategic Scheduling and Enrollment Analytics serves as the collegewide leader for scheduling coordination, analytics, governance, and strategic support across a large, multi-campus community college with six campuses and 80+ academic programs. The position promotes consistency in scheduling practices and processes, serves as the primary functional lead for the use and application of data-driven scheduling software, and provides data-informed recommendations to support academic planning and enrollment management decisions collegewide.

Duties and Responsibilities:

• Develops and maintains collegewide scheduling standards and timelines
• Monitors process integrity
• Provides analytical support
• Advises academic leaders on scheduling and enrollment strategies.
• Provides Training, Communication, and Process Documentation
• Supports the development of student-responsive schedules that reflect program requirements, enrollment demand, room capacity, modality needs, course sequencing, and collegewide priorities.
• Works in tandem with Campus Provosts, Pathway Councils, Division Deans, Associate Deans, the Registrar’s Office, Enrollment Management, Institutional Research, Information Technology, Facilities, Student Services, and other stakeholders to implement strategic scheduling and enrollment-management goals.

KSA Requirements:

• Knowledge of academic scheduling, enrollment management, classroom utilization, and schedule-of-classes production in a complex higher education environment.
• Knowledge of community college academic structures, including transfer programs, workforce programs, career studies certificates, stackable credentials, dual enrollment, developmental education, online learning, and multi-campus scheduling.
• Knowledge of curriculum, catalog, registration, academic calendar, faculty workload, room assignment, and instructional delivery processes.
• Knowledge of student information systems and scheduling software, such as PeopleSoft/SIS, Banner, Ad Astra, CourseLeaf, Coursedog, 25Live, EMS, Infosilem, Tableau, Power BI, or similar systems.
• Knowledge of compliance considerations related to credit/contact hours, modality, location, session dates, prerequisites, FERPA, accessibility, financial aid, public-facing student information, and accreditation expectations.
• Strong project-management skills, including timeline development, milestone tracking, stakeholder coordination, and deadline management.
• Strong analytical skills, including the ability to interpret enrollment trends, fill rates, waitlists, room utilization, section counts, cancellation patterns, and other scheduling data.
• Strong written and oral communication skills.
• Strong facilitation and training skills, including the ability to support users with different levels of technical and procedural expertise.
• Strong problem-solving skills, including the ability to identify schedule conflicts, system errors, process gaps, and data-quality concerns.
• Strong spreadsheet, reporting, database, and documentation skills.
• Skill in making professional presentations about enrollment management, scheduling practices, data, and recommendations.
• Skill in leading teams, workgroups, and cross-functional projects.
• Ability to work effectively with students, faculty, staff, deans, associate deans, provosts, senior leaders, and central administrative offices.
• Ability to interpret data and make data-driven recommendations.
• Ability to manage multiple tasks simultaneously while maintaining a cohesive team environment.
• Ability to work both independently and as part of a team.
• Ability to adapt to changing situations, shifting enrollment patterns, system limitations, and competing deadlines.
• Ability to balance student access, academic judgment, faculty availability, room capacity, operational constraints, and collegewide consistency.
• Ability to lead through influence, coordination, transparency, and shared standards.

Minimum Qualifications

• Experience in academic scheduling, enrollment management, registrar operations, academic affairs administration, curriculum operations, classroom scheduling, and/or closely related higher education administration.
• Experience analyzing data and making recommendations based on data.
• Experience preparing reports and presentations.
• Experience using Microsoft Office, especially Excel.
• Experience working with student information systems, scheduling software, or other enterprise administrative systems.
• Experience coordinating projects, setting timelines, and working with multiple stakeholders to meet deadlines.
• Experience supervising, leading, or coordinating the work of others.