Director’s Programs & Collaborations Assistant

Smithsonian Institution; Washington (District of Columbia); On-site; USD 58,000 - 62,000; Full time

Job summary

Smithsonian Institution in Washington, DC, invites applications for a Staff Assistant (IS-0301-07) to support the Director of Collaborative Programs. The role requires strong clerical and administrative skills, liaison with senior staff, and the ability to manage complex schedules and travel arrangements for a high-profile office.

The position offers full-time employment in a non-civil service environment with promotion potential and collaboration across Smithsonian Associates programs.

Qualifications

• Requires thorough understanding of the organization's programs, priorities, policies and commitments.
• Knowledge of Smithsonian programs, organization, resources, and administrative policies.
• Expertise in advising and instructing related offices and Associates departments on reporting and procedures.
• Demonstrated ability to handle sensitive personnel or member-related matters with discretion and confidentiality.
• Proficiency in computer applications, including MS Outlook, Word, PowerPoint, and Excel.
• Knowledge of and ability to apply professional use of social media in a workplace context.
• Ability to interact effectively with senior Smithsonian officials, donors, embassies and the public.
• Excellent spoken and written English grammar, spelling, punctuation and business correspondence.
• Strong organizational and communication skills to coordinate office workflow.

Responsibilities

• Assesses the Director’s workload and provides direct assistance to minimize it; suggests procedural changes.
• Manages the Director’s calendar and schedules appointments and meetings.
• Coordinates logistical arrangements for meetings and provides advance information.
• Provides background information and agendas for meetings and briefs the Director.
• Prepares materials and sets deadlines for staff submissions; briefs the Director for meetings.
• Attends internal meetings and briefs the Director on relevant items.
• Provides logistical support for the Director and department heads, including travel arrangements and timekeeping.
• Assembles documents and prepares information in charts, spreadsheets or presentations.
• Maintains filing system for the Director’s office and archives files as needed.
• Prepares submissions and reports for Smithsonian offices.

Skills

MS Outlook

Word

PowerPoint

Excel

Tools

MS Outlook

Word

PowerPoint

Excel

Job description

Smithsonian Institution in Washington, DC, invites applications for a Staff Assistant (IS-0301-07) to support the Director of Collaborative Programs. The role requires strong clerical and administrative skills, liaison with senior staff, and the ability to manage complex schedules and travel arrangements for a high-profile office.

The position offers full-time employment in a non-civil service environment with promotion potential and collaboration across Smithsonian Associates programs.