Executive Assistant to the Director

Smithsonian Institution; Edgewater (MD); On-site; USD 71,000 - 78,000; Full time

Job summary

The Smithsonian Institution’s Smithsonian Environmental Research Center in Edgewater, MD is seeking a Special Assistant to the Director and Senior Management. This full-time position supports calendar management, meeting coordination, and the preparation of correspondence and briefing materials.

You will serve as a liaison to Smithsonian offices, arrange travel, and assist with events. A bachelor’s degree and strong MS Office skills are required, with opportunity for professional growth within a

Qualifications

• Bachelor's degree required.
• Strong time management and organizational skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Manage the Director's calendar and coordinate meetings.
• Prepare correspondence and briefing materials.
• Attend meetings, take notes, and prepare summaries.
• Receive and screen communications; refer to Director or staff as needed.
• Serve as liaison to Smithsonian offices for administrative matters.
• Prepare travel authorizations and vouchers; arrange travel and lodging.
• Assist with campus tours and special events coordination.
• Perform additional administrative and program tasks as directed.

Skills

Time management

Communication

Writing skills

Diplomacy

Teamwork

Administrative skills

Microsoft Office

Multi-tasking

Education

Bachelor's degree

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

The Smithsonian Institution’s Smithsonian Environmental Research Center in Edgewater, MD is seeking a Special Assistant to the Director and Senior Management. This full-time position supports calendar management, meeting coordination, and the preparation of correspondence and briefing materials.

You will serve as a liaison to Smithsonian offices, arrange travel, and assist with events. A bachelor’s degree and strong MS Office skills are required, with opportunity for professional growth within a