Administrative Specialist – Conservation Fellowships

Smithsonian Institution; Washington (District of Columbia); On-site; USD 71,000 - 73,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision Insurance

Life Insurance

Transit/Commuter Benefits

403b Retirement Plan

Job summary

Smithsonian Institution is seeking an Administrative Specialist for an initial two-year term at the National Museum of the American Indian in Suitland, MD. The role supports conservation fellowship and internship programs, manages documentation, and ensures timely onboarding and recruitment processes.

The position requires strong administrative skills, experience handling travel and procurement, and effective communication with diverse stakeholders.

Qualifications

• Demonstrated ability to communicate effectively with internal and external stakeholders.
• Proficiency in word processing, spreadsheets, email, databases, and presentation programs.
• Knowledge of administrative practices and records management to ensure policy compliance.

Responsibilities

• Support recruitment, application, selection, and onboarding processes for fellowship and internship programs.
• Coordinate meetings and events, including calendar management, invites, agendas, and logistics.
• Prepare and track requisitions, purchase orders, travel requests, itineraries, and vouchers.

Skills

Communication skills

Microsoft Office

Record management

Privacy Act knowledge

Time management

Tools

Microsoft Word

Excel

PowerPoint

Databases

Job description

Smithsonian Institution is seeking an Administrative Specialist for an initial two-year term at the National Museum of the American Indian in Suitland, MD. The role supports conservation fellowship and internship programs, manages documentation, and ensures timely onboarding and recruitment processes.

The position requires strong administrative skills, experience handling travel and procurement, and effective communication with diverse stakeholders.