Director’s Office Executive Assistant (Research Institute)

Ohio State University; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

The Ohio State University seeks an Administrative Assistant 3 to support the Director of the Institute of Brain, Behavior and Immunology (IBBI). This role coordinates daily operations, manages calendars, prepares reports, and handles confidential matters.

You will organize events, liaise with faculty and staff, supervise building communications, and assist with procurement and travel. A quick learner with strong communication and discretion is essential.

Qualifications

• 6 months experience with spreadsheets and/or presentation software.
• Administrative experience in academic medicine strongly preferred.
• Experience utilizing OSU’s financial and human resource systems desired.

Responsibilities

• Coordinate daily administrative functions for the Director’s Office.
• Maintain Director’s calendar and scheduling; screen inquiries and delegate as needed.
• Plan and coordinate institute events, symposia, conferences, and recruitment activities.
• Manage building access and shared-space operations; liaise with facilities as needed.
• Prepare reports, minutes, and written/electronic correspondence for the Director and institute.
• Support marketing and communications for the institute and maintain contacts and distribution lists.

Skills

Admin support

Calendar management

Event coordination

Data reporting

Job description

The Ohio State University seeks an Administrative Assistant 3 to support the Director of the Institute of Brain, Behavior and Immunology (IBBI). This role coordinates daily operations, manages calendars, prepares reports, and handles confidential matters.

You will organize events, liaise with faculty and staff, supervise building communications, and assist with procurement and travel. A quick learner with strong communication and discretion is essential.