Executive Administrative Assistant to Director, Brain Institute

The Ohio State University; Columbus (OH); On-site; USD 42,000 - 52,000; Full time

Job summary

The Ohio State University is seeking an Administrative Assistant 3 for the Institute of Brain, Behavior and Immunology (IBBI) in the Medicine | Psychiatry department. The role supports the Director by coordinating daily operations, managing calendars, handling confidential information, and overseeing events and communications.

Strong organizational skills and prior admin experience in an academic setting are essential.

Qualifications

• 6 months experience in customer service or communications.
• 6 months experience in operation of spreadsheet, publication, and/or presentation software.
• Administrative experience in Infectious Diseases is strongly preferred; experience utilizing OSU’s financial and human resource systems desired.

Responsibilities

• Support the Director's Office and manage calendar, meetings, and correspondence.
• Coordinate institute events, recruitment, and member engagement.
• Maintain records, building access, and shared equipment coordination.
• Oversee purchasing, travel arrangements, and reimbursements.
• Prepare reports and manage confidential information.

Skills

Customer service

Communications

Education

High School Diploma

Bachelor's degree preferred

Tools

Spreadsheet software

Presentation software

Job description

The Ohio State University is seeking an Administrative Assistant 3 for the Institute of Brain, Behavior and Immunology (IBBI) in the Medicine | Psychiatry department. The role supports the Director by coordinating daily operations, managing calendars, handling confidential information, and overseeing events and communications.

Strong organizational skills and prior admin experience in an academic setting are essential.