Executive Administrative Assistant to Institute Director

The Ohio State University Wexner Medical Center

Columbus (OH)

On-site

USD 42,000 - 54,000

Full time

5 days ago

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Job summary

The Ohio State University Wexner Medical Center seeks an Office Administrative Assistant to support the Director of the Institute of Brain, Behavior and Immunology (IBBI). The role covers daily administrative functions, calendar management, and coordination of events, recruiting, and communications.

Responsibilities include data compilation for complex institute reports, maintaining confidential records, and guiding the Director’s operations.

Qualifications

Requires in-office presence and ability to work onsite.
Minimum 6 months experience in customer service or communications.
Minimum 6 months experience with spreadsheet, publication, or presentation software.
Administrative experience in Infectious Diseases preferred.
Experience utilizing OSU’s financial and human resource systems is desired.
Background check and possible pre-employment physical/drug screen may be required.

Responsibilities

Coordinate and manage daily administrative functions of the Director’s Office; handle calendar and scheduling requests.
Assist with planning and documentation for institute events, meetings, and recruitment activities.
Maintain institute records, shared files, and communication templates; prepare correspondence and agendas.
Support marketing/communication functions and update the institute website content.
Coordinate purchases, travel arrangements, and expense documentation for the Director and guests.
Liaise with Facilities and other departments for space, access, and equipment coordination.