Director of Talent Payroll and Onboarding Administration

HigherEdJobs; Baltimore, Northern (MD, KY); Hybrid; USD 120,000 - 134,000; Full time

Benefits offered by this job

Tuition remission

Hybrid telework schedule

Generous leave & benefits

Job summary

UMBC seeks a Director of Talent Payroll and Onboarding Administration to lead payroll and onboarding services, ensuring accurate and compliant processing for university employees. You will partner with HR and IT to integrate systems, develop procedures, and support strategic planning.

The role requires a strong background in payroll management, HR compliance, and leading a team, with flexibility for hybrid work arrangements.

Qualifications

• Bachelor's degree in a related area.
• Three years of payroll experience.
• Excellent written and verbal communication skills.
• Independent judgement in resolving complex issues.
• Knowledge of applicable laws, regulations, policies, and guidelines.
• Ability to work in various environments including remote/on-site.

Responsibilities

• Leads a payroll and onboarding services team to ensure accurate, timely payroll processing and onboarding.
• Oversee day-to-day payroll operations and HR transactions.
• Develop and implement payroll procedures to ensure data accuracy and compliance.
• Partner with HRIS to integrate payroll systems and improve efficiency.
• Create trainings and SOPs for payroll users and stakeholders.
• Ensure compliance and audit readiness across HR/payroll activities.
• Provide guidance and mentoring for professional development.

Skills

Payroll management

Communication skills

Independent judgement

HRIS experience

Education

Bachelor's degree

Master's degree (preferred)

Tools

PeopleSoft

Job description

Position Title

Director of Talent Payroll and Onboarding Administration

Description

Reporting to the Chief Human Resources Officer, the Director of Talent Payroll and Onboarding Administration is part of the Human Resources and Strategic Talent Management leadership team. This position is responsible for providing leadership, overall management and administration of the university's human resource payroll and onboarding functions.

Department

Human Resources & Strategic Talent Management

Position Overview

Reporting to the Chief Human Resources Officer, the Director of Talent Payroll and Onboarding Administration is part of the Human Resources and Strategic Talent Management leadership team. This position is responsible for providing leadership, overall management and administration of the university's human resource payroll and onboarding functions. This position also works with the CHRO to support strategic planning and decision-making as it relates to this unit and is responsible for UMBC compliance matters relating to policies and procedures around payroll, employees outside of the state of Maryland and international employees (i.e. Dual employment, FICA tax, NRA/RA tax compliance).

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $120,000andhasover 4 weeks of vacation for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC? Check out Glassdoor or Indeed.

For 16 years in a row UMBC has been recognized as a Great College to Work For!

Telework

A hybrid telework schedule may be available.

Responsibilities

Leads a team of payroll and onboarding services staff who are responsible for ensuring accurate, timely and efficient processing of HR employee onboarding and job related and payroll transactions. Oversee and manage the day-to-day operations of payroll functions, including the processing of HR and Payroll transactions.

• Develop and implement HR and Payroll procedures to ensure data accuracy and compliance with applicable laws and businessprocess requirements.
• Lead the Payroll and Onboarding Services unit to provide guidance, coaching and mentoring to ensure their professional growth and development.
• Partners with HRIS to ensure HRIS and payroll systems are integrated and streamlined to minimize manual effort and increase efficiency in partnership with Information Technology.
• Develop and implement trainings, standard operating procedures documentation, and communication (website and myUMBC groups) for payroll users.
• Collaborate with other departments to identify areas where HR and Payroll can improve processes, resolve issues, and support the university's mission.
• Responsible for Payroll and security compliance and audit requirements (internal, legislative and financial).

Responsibilities include:

• In partnership with HRIS review, troubleshoot, approve and oversee critical production issues that are complex in nature and require advanced systems and HR/Payroll knowledge in order to meet HR & Payroll operational deadlines.
• Identify transitional resources to backfill critical operations for staff vacancies, leave, and high volumes to meet HR and Payroll operational deadlines.
• Ensure Payroll Advance requests, check pick-up requests, and one pay requests are being processed accurately and timely for the Payroll team.
• Ensure the timely and accurate generation of reports and data analysis (internal, department, campus and external).
• Maintain audit standards and implement processes to support evolving compliance requirements and audit requests for both teams.
• Oversee the overpayment process and year-end deadline for funds that are paid back for the Payroll team.
• Oversee, manage and serve as a backup for troubleshooting various inbound/outbound State file transmissions including personnel interface, payroll.
• Ensure that our processes, data and systems are configured to provide data to supporting systems based on their systems requirements.
• Maintain the accuracy and timeliness of business processes and PeopleSoft systems to ensure that employee data is recorded accurately, and that benefits, payroll, and other HR-related information is processed and reported in accordance with established requirements.
• Develop, implement and oversee University, State and Federal programs, policies, processes including operational needs (ex. COLA/Merit, Electronic Time Sheets, Departmental Time Entry, Onboarding, International employees (NRA/RA), Leave Management, minimum wage, leap year/non-leap year conversion, salary reductions) and supports the data needs of other data file requirement such as State Personnel System for benefits enrollment.
• Administer HRSTM programs as needed which could include Alternative Work Arrangements, etc.

Required Minimum Qualifications

• Bachelor's degree preferably in related area.
• Three years of experience in payroll
• Must have excellent written and verbal communication, interpersonal, and customer service skills
• Independent judgement in resolving complex issues
• Knowledge of applicable laws, regulations, policies, and guidelines
• Must be able to work in various work environments, including remote, with the ability to be on campus when needed.
• HRIS experience

Preferred Qualifications

• Master's Degree
• Experience managing a team
• Higher education or public sector experience
• PeopleSoft experience strongly preferred
• Previous implementation experience

Background Screening Statement

A background check will be required.

Special Instructions to Applicants

Upload a cover letter and a resume.

Closing Date

Open Until Filled

Benefits

UMBC offers a rich benefits package.

Regular and grant funded regular positions (Full benefits summary click here):

Generous Leave which includes accruing:

• 22 Days of Annual Leave
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits

• Life and disability insurance
• Retirement plans (including the choice of joining the pension plan)
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary

Salary: $120,000 - $134,000depending on qualifications and experience.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours

Full-time

Type

Regular

FLSA Status

Exempt

Equal Opportunity Statement

UMBC is an Affiant Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Title IX

As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization

As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.