Director of Event Management

DevNetwork, Inc.; Hayward (CA); On-site; USD 65,000 - 110,000; Full time

Job summary

An established industry player is seeking a Director of Events to lead the management of conferences and trade shows. This role involves coordinating with the executive team on venue selection, budget management, and logistics for successful event execution. The ideal candidate will thrive in a dynamic, growth-stage environment, showcasing exceptional communication and organizational skills. With a focus on both live and virtual events, you will play a crucial role in creating engaging experiences for attendees while managing relationships with sponsors and exhibitors. If you have a passion for event management and a knack for negotiation, this opportunity is perfect for you.

Qualifications

• Experience in conference & tradeshow management and budget management.
• Strong skills in negotiation, logistics, and vendor management.

Responsibilities

• Manage overall event operations and budget for portfolio events.
• Coordinate with executive team for venue and vendor selection.
• Drive email marketing campaigns to enhance event attendance.

Skills

Verbal Communication

Written Communication

Analytical Skills

Organizational Skills

Interpersonal Skills

Technical Skills

Managerial Skills

Negotiation Skills

Budget Management

Logistics Management

Tools

Google Suite/Workspace

Accounting Software

Data Management (Excel)

Registration and Conference Management Software

Job description

The Director of Events is responsible for overall event operations management, which includes working with the executive team in the selection of all venues and vendors, creation and execution of conference and overall event business plans, contract & budget negotiations, managing & stretching budgets, and logistics / execution relating to speakers, sponsors, and attendee communications.

The Director of Events is also responsible for Sales Support and Sales Operations, for the relationship management of sponsors & exhibitors for our conferences and trade shows.

DevNetwork is the leading software developer conference & tradeshow business with 20,000+ annual attendees. Our participants include companies such as Google, Facebook, IBM, Linkedin, and more. DevNetwork is a growth-stage small business, and the applicant must be comfortable with agile, startup-style practices.

Candidates for this position must possess great verbal/written skills, analytical, organizational, interpersonal, technical, managerial, and negotiation skills. Must have experience in budget and vendor management, inventory management, logistics, time management, have a working knowledge of Google Suite/Workspace, Accounting Software, Data Management (Excel), Registration and Conference Management Software.

Duties Include:

• Working with Executive Team in the selection of all venues and vendors
• Responsible for the development and management of operations budget for each Portfolio event
• Responsible for onsite floor management of all portfolio events
• Assists Sales Team in the fulfillment of Sponsorships
• Assists Executive Producer in the selection and layout of conference rooms
• Collects operational requirements from Conference, Sales, and Marketing and creates event orders
• Acts as liaison with venues, housing company, general contractor, A/V contractor and other misc. operational contractors for the expo and conference areas.
• Develops standardized operational order process
• Drive email marketing campaigns to build awareness, attendance, and sales for events
• Creating engaging environments (both live & virtual)
• Inventory management

Required Experience:

• Conference & tradeshow management / productions
• Expo hall setup and take-down
• Conference budgeting & accounting
• Management of large event staff / contractor teams
• Virtual conference / webinar productions
• Registration & attendee software data integration
• Recommended: Media & Partnership Planning

Seniority level

• Director

Employment type

• Full-time

Job function

• Management and Manufacturing
• Industries: Technology, Information and Internet