Director, Finance & Operations

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 50,000 - 90,000; Full time

Job summary

Join a forward-thinking organization dedicated to serving the Catholic community in Missouri. This pivotal role involves overseeing financial operations, personnel management, and facility maintenance within the Seminary programs. You will collaborate with various stakeholders to ensure operational efficiency and compliance while leading a team committed to excellence. If you have a passion for leadership and a strong background in finance and facilities management, this position offers a meaningful opportunity to contribute to a vital mission. Be part of a team where your skills will make a real difference!

Qualifications

• Bachelor's degree preferred with five years of leadership experience.
• Experience in office operations, finance, and facilities management.

Responsibilities

• Oversee financial, personnel, facilities, cleaning, and food service functions.
• Record and account for all revenues and expenses of the Seminary programs.
• Supervise and train office staff and maintenance personnel.

Skills

Collaborative teamwork

Effective communication

Leadership in facility operations

Decision-making skills

Management practices knowledge

Excellent written and verbal skills

Education

Bachelor's degree

Job description

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This position is responsible for overseeing the financial, personnel, facilities, cleaning, and food service functions of the Seminary programs. It works with each program administrator of Kenrick-Glennon to meet the daily needs of the seminary within an established budget. The role collaborates with the Archdiocesan Finance Office for payroll, accounts payable and receivable, and external audits. It assists in preparing the Seminary budget in consultation with staff and presents periodic updates to the administration, staff, Finance Committee, and Board of Trustees. The position reports to the President-Rector, who appoints and oversees it, and it is an ex officio member of the Administrative Council.

Job Responsibilities

1. Revenue/Expenditures
2. Record and account for all revenues and expenses of the Seminary programs.
3. Update administrators monthly on revenue and expenses, analyzing variances.
4. Coordinate with the Archdiocesan risk management office to maintain insurance coverage.
5. Facilitate invoicing for students' financial obligations each semester.
6. Process payroll and accounts payable.
7. Lead Finance Committee meetings, prepare materials, minutes, and follow-up.

1. Personnel Administration
2. Maintain administrative records for audits and compliance.
3. Assist in hiring, promotions, demotions, and terminations recommendations.
4. Oversee employee policies and procedures.
5. Manage faculty and adjunct contracts, and update staff job descriptions annually.
6. Supervise and train office staff, maintenance, and facilities personnel.
7. Organize meetings with supervisors for cooperation and communication.
8. Oversee daily operations and special events.

1. Operations and Kitchen Administration
2. Maintain cost-effective plant and kitchen operations to meet needs.
3. Coordinate with vendors and service providers to resolve issues.
4. Monitor contracted services for cost-benefit analysis.
5. Promote a safe work environment and oversee security measures.
6. Manage key and lock systems.
7. Plan preventive maintenance and emergency procedures.
8. Evaluate in-house vs. contracted services for operational efficiency.

Additional duties may be assigned by the President-Rector.

Job Requirements

A bachelor’s degree is preferred, with at least five years of relevant leadership experience in office operations, finance, and facilities management.

Skills & Attitudes Required:

• Collaborative teamwork and effective communication.
• Leadership in facility operations and maintenance.
• Mature judgment, decision-making, and consensus-building skills.
• Ability to set standards and communicate effectively at all levels.
• Knowledge of management practices.
• Excellent written, verbal, and computer skills.
• Adherence to Catholic beliefs and understanding of Church organization.

Join the Archdiocese of St. Louis, where your skills contribute to a meaningful mission serving the Catholic community across Missouri.