DIRECTOR, CENTRAL SERVICES ADMINISTRATIVE PROGRAM MANAGER I

State of Maryland; Maryland; On-site; USD 90,000 - 120,000; Full time

Job summary

The Maryland Department of the Environment (MDE) is seeking an Administrative Program Manager to lead Central Services operations, leases, and fleet management in Baltimore. This role directs facilities, health and safety services, inventory, and records management to support agency missions.

The successful candidate will oversee multiple facilities, manage renovations, ensure compliance with state fleet guidelines, and provide strategic supervision of professional staff, with occasional travel

Qualifications

• Associate's degree from an accredited college or university.
• Five (5) years of direct experience overseeing the operations, inventory, maintenance, and project management of an organization’s facility. This includes two (2) years of supervisory professional staff experience.
• Note: Candidates may substitute the possession of an Associate'sdegree from an accredited college or university in management with four (4) years of direct experience overseeing the operations, inventory, maintenance, and project management of an organization’s facility. This includes two (2) years of supervisory professional staff experience.

Responsibilities

• Manage the Montgomery Park office, warehouse space, and eight field office locations to ensure all sites are properly maintained and fully operational.
• Facilitate lease renewals for MDE Headquarters and field offices, totaling over $4 million annually.
• Oversee repairs, maintenance, and services for all fixed assets, including audio-visual equipment, movable partitions, HVAC units, fume hoods, and breakroom equipment/supplies.
• Direct correspondence between Montgomery Park Management and MDE employees regarding building and property issues.
• Oversee ongoing facility renovations, upgrades, field office shutdowns, improvements, and relocations.
• Direct the Fleet Management Program to ensure vehicles are properly maintained, operated safely, and used in compliance with State Fleet guidelines.
• Oversee the procurement, transfer, and disposal of all vehicles, boats, and trailers, and make recommendations for future vehicle projections.
• Maintain data fields in the Access Tracking Database, generate reports as required, and assist with the Vehicle Assignment/Accident Review Board.
• Manage the Department’s annual capital inventory database, acquisitions, and disposals.
• Prepare documentation for the Annual Insurance Survey in coordination with Fiscal Services.
• Oversee Records Retention Schedules and records disposal processes.
• Manage warehouse and receiving operations, including the distribution of paper supplies for the Department.

Education

Associate’s degree

Job description

Introduction

We encourage you to consider an exciting career with the Maryland Department of the Environment (MDE). If you are dedicated to protecting and preserving Maryland's air, water, land resources, and safeguarding the health of all its citizens, we invite you to apply and become a part of our team.

MDE is committed to a mission of protecting and restoring the environment for the health and well-being of all Marylanders, with a vision of healthy, vibrant, and sustainable communities and ecosystems throughout the state.

This is a Management Service position that serves at the pleasure of the Appointing Authority.

GRADE

STD0019

LOCATION OF POSITION

MDE - Business Administration
Office of Central Services
1800 Washington Blvd.
Baltimore, MD 21230

Main Purpose of Job

The Administrative Program Manager serves as the Director of Central Services main responsibility is to provide management, direction, oversight, and policy in the areas of leases, headquarters and remote facilities, health and safety services, fleet management, mailroom and receiving operations, capital inventory, and records management. These services are essential to the basic operations of the Maryland Department of the Environment (MDE).

The incumbent in this position will occasionally visit MDE facilities in the following counties: Wicomico, Anne Arundel, and Allegany, and will be required to drive a State vehicle.

Driver’s License

A valid driver’s license with no more than five points is required to operate a State vehicle.

Out-of-State Licenses

If you hold an out-of-state license, you must provide a certified copy of your driving record from the appropriate Motor Vehicle Administration at the time of appointment.

POSITION DUTIES

Facility & Office Operations

Manage the Montgomery Park office, warehouse space, and eight field office locations to ensure all sites are properly maintained and fully operational.
Facilitate lease renewals for MDE Headquarters and field offices, totaling over $4 million annually.
Oversee repairs, maintenance, and services for all fixed assets, including audio-visual equipment, movable partitions, HVAC units, fume hoods, and breakroom equipment/supplies.
Direct correspondence between Montgomery Park Management and MDE employees regarding building and property issues.
Oversee ongoing facility renovations, upgrades, field office shutdowns, improvements, and relocations.

Fleet Management

Direct the Fleet Management Program to ensure vehicles are properly maintained, operated safely, and used in compliance with State Fleet guidelines.
Oversee the procurement, transfer, and disposal of all vehicles, boats, and trailers, and make recommendations for future vehicle projections.
Maintain data fields in the Access Tracking Database, generate reports as required, and assist with the Vehicle Assignment/Accident Review Board.

Asset, Inventory & Administrative Oversight

Manage the Department’s annual capital inventory database, acquisitions, and disposals.
Prepare documentation for the Annual Insurance Survey in coordination with Fiscal Services.
Oversee Records Retention Schedules and records disposal processes.
Manage warehouse and receiving operations, including the distribution of paper supplies for the Department.

Minimum Qualifications

Education: An Associate’s degree from an accredited college or university.

Experience: Five (5) years of direct experience overseeing the operations, inventory, maintenance, and project management of an organization’s facility. This includes two (2) years of supervisory professional staff experience.

Note

Candidates may substitute the possession of an Associate'sdegree from an accredited college or university in management with four (4) years of direct experience overseeing the operations, inventory, maintenance, and project management of an organization’s facility. This includes two (2) years of supervisory professional staff experience.

Desired Or Preferred Qualifications

• Experience managing capital inventory processes and systems.
• Experience managing full array of facilities management responsibilities.
• Experience managing fleet management program.

SELECTION PROCESS

All information concerning your qualifications must be submitted by the closing date. We will not consider the information submitted after this date. Successful candidates will be ranked as Best Qualified and placed on the eligible (employment) list for at least one year.

Benefits

The State of Maryland offers a generous benefits package that includes:

• Flexible work schedules and telework opportunities for many positions
• Free mass transit in Baltimore & Annapolis
• Generous paid leave that increases with years of service
• Paid holidays
• Health coverage with low out-of-pocket costs
• Employee & employer contributory pension plan

We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity. MDE is dedicated to creating a workforce that reflects the communities we serve. We strive to cultivate an inclusive environment where differences are celebrated.