DIRECTOR, CENTRAL SERVICES (ADMINISTRATIVE PROGRAM MANAGER I)

State of Maryland - MDE - Business Administration; Baltimore (MD); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Flexible work schedules

Telework opportunities

Mass transit pass (Baltimore & Annapol

Generous paid leave

Paid holidays

Health coverage with low out-of-pocket

Contributory pension plan

Job summary

Maryland Department of the Environment is seeking an Administrative Program Manager to lead central services, including leases, facilities health and safety services, fleet management, and asset oversight. The role requires directing a variety of site operations, driving efficiency across multiple offices, and ensuring compliance with state guidelines.

Ideal candidates will have an Associate degree and at least five years of facility operations experience, with two years in supervision.

Qualifications

• Associate’s degree from an accredited college or university.
• Five (5) years of direct experience overseeing the operations, inventory, maintenance, and project management of an organization’s facility. This includes two (2) years of supervisory professional staff experience.
• Note: Candidates may substitute the possession of an Associate's degree from an accredited college or university in management with four (4) years of direct experience overseeing the operations, inventory, maintenance, and project management of an organization’s facility. This includes two (2) years of supervisory professional staff experience.

Responsibilities

• Manage the Montgomery Park office, warehouse space, and eight field office locations to ensure all sites are properly maintained and fully operational.
• Facilitate lease renewals for MDE Headquarters and field offices, totaling over $4 million annually.
• Oversee repairs, maintenance, and services for fixed assets including HVAC units and equipment.
• Direct correspondence between Montgomery Park Management and MDE employees regarding building and property issues.
• Oversee ongoing facility renovations, upgrades, field office shutdowns, improvements, and relocations.

Skills

Facilities management

Budget oversight

Fleet management

Supervisory experience

Policy oversight

Education

Associate degree

Tools

Access Tracking Database

Job description

Introduction

We encourage you to consider an exciting career with the Maryland Department of the Environment (MDE).

If you are dedicated to protecting and preserving Maryland's air, water, land resources, and safeguarding the health of all its citizens,

MDE is committed to a mission of protecting and restoring the environment for the health and well-being of all Marylanders, with a vision of healthy, vibrant, and sustainable communities and ecosystems throughout the state.

This is a Management Service position that serves at the pleasure of the Appointing Authority.

Grade

STD0019

Location of Position

MDE - Business Administration Office of Central Services 1800 Washington Blvd. Baltimore, MD 21230

Main Purpose of Job

The Administrative Program Manager serves as the Director Of Central Services main responsibility is to provide management, direction, oversight, and policy in the areas of leases, headquarters and remote facilities, health and safety services, fleet management, mailroom and receiving operations, capital inventory, and records management. These services are essential to the basic operations of the Maryland Department of the Environment (MDE). The incumbent in this position will occasionally visit MDE facilities in the following counties: Wicomico, Anne Arundel, and Allegany, and will be required to drive a State vehicle. Driver’s License: A valid driver’s license with no more than five points is required to operate a State vehicle. Out-of-State Licenses: If you hold an out-of-state license, you must provide a certified copy of your driving record from the appropriate Motor Vehicle Administration at the time of appointment.

Position Duties

• Facility & Office Operations
  • Manage the Montgomery Park office, warehouse space, and eight field office locations to ensure all sites are properly maintained and fully operational.
  • Facilitate lease renewals for MDE Headquarters and field offices, totaling over $4 million annually.
  • Oversee repairs, maintenance, and services for all fixed assets, including audio-visual equipment, movable partitions, HVAC units, fume hoods, and breakroom equipment/supplies.
  • Direct correspondence between Montgomery Park Management and MDE employees regarding building and property issues.
  • Oversee ongoing facility renovations, upgrades, field office shutdowns, improvements, and relocations.
• Fleet Management
  • Direct the Fleet Management Program to ensure vehicles are properly maintained, operated safely, and used in compliance with State Fleet guidelines.
  • Oversee the procurement, transfer, and disposal of all vehicles, boats, and trailers, and make recommendations for future vehicle projections.
  • Maintain data fields in the Access Tracking Database, generate reports as required, and assist with the Vehicle Assignment/Accident Review Board.
• Asset, Inventory & Administrative Oversight
  • Manage the Department’s annual capital inventory database, acquisitions, and disposals.
  • Prepare documentation for the Annual Insurance Survey in coordination with Fiscal Services.
  • Oversee Records Retention Schedules and records disposal processes.
  • Manage warehouse and receiving operations, including the distribution of paper supplies for the Department.

Minimum Qualifications

• Education: An Associate’s degree from an accredited college or university.
• Experience: Five (5) years of direct experience overseeing the operations, inventory, maintenance, and project management of an organization’s facility. This includes two (2) years of supervisory professional staff experience.
• Note: Candidates may substitute the possession of an Associate's degree from an accredited college or university in management with four (4) years of direct experience overseeing the operations, inventory, maintenance, and project management of an organization’s facility. This includes two (2) years of supervisory professional staff experience.

Desired or Preferred Qualifications

It is preferred that the selected candidate has the following:

• Experience managing capital inventory processes and systems.
• Experience managing full array of facilities management responsibilities.
• Experience managing fleet management program.

Selection Process

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

If you possess a bachelor's/master’s degree from a college or university outside of the United States, you must have your educational credentials evaluated by an approved education review service. This evaluation must be submitted prior to hire.

Benefits

• Flexible work schedules
• and telework opportunities for many positions
• Free mass transit in
• Baltimore & Annapolis
• Generous paid leave that
• increases with years of service
• Paid holidays
• Health coverage with low
• out-of-pocket costs
• Employee & employer
• contributory pension plan

Further Instructions

We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity. MDE is dedicated to creating a workforce that reflects the communities we serve. We strive to cultivate an inclusive environment where differences are celebrated.