Direct Mail Ops for Healthcare (Contract)

Digital Prospectors; Palo Alto (CA); On-site; USD 55,000 - 83,000; Full time

Job summary

Digital Prospectors is seeking a Marketing Operations Specialist to manage end-to-end HCP direct mail campaigns, with a primary focus on physical mail programs. You will coordinate timelines, vendors, proofs, mailing lists, postage decisions, inventory, and post-drop follow-through.

The ideal candidate is detail-oriented, capable of managing multiple workstreams, and experienced with print and fulfillment partners.

Qualifications

• 2+ years of experience in marketing operations, production coordination, or project coordination.
• Hands-on experience managing print and physical mail workflows with external vendors, including proofs and timelines.
• High attention to detail and deadline management across multiple workstreams.
• Strong communication skills with internal and external stakeholders.
• Asana experience preferred; Smartsheet experience preferred.

Responsibilities

• Manage operational workflow for HCP direct mail campaigns from intake to post-drop follow-through.
• Coordinate with print and fulfillment partners on production schedules, proofs, and postage.
• Review artwork and proofs for alignment with files and specs.
• Maintain version control and campaign documentation.
• Handle mailing list handoffs and QA checks for timely delivery.
• Track inventory, returns, reprints, and resend requests.

Skills

Project coordination

Detail oriented

Communication

Print/fulfillment

Tools

Asana

Smartsheet

Job description

Digital Prospectors is seeking a Marketing Operations Specialist to manage end-to-end HCP direct mail campaigns, with a primary focus on physical mail programs. You will coordinate timelines, vendors, proofs, mailing lists, postage decisions, inventory, and post-drop follow-through.

The ideal candidate is detail-oriented, capable of managing multiple workstreams, and experienced with print and fulfillment partners.