Dining Services Operations & Admin Coordinator

The Claremont Colleges Services; United States; On-site; USD 34,000 - 37,000; Full time

Job summary

Harvey Mudd College in Claremont, CA is seeking a Dining Services Administrative Assistant to perform a broad range of administrative and clerical duties under the Senior Director for Dining Services and Facilities Events. The role requires strong organization, diplomacy, and initiative in a fast-paced dining environment.

Responsibilities include financial reconciliation in Workday, invoicing, reporting, mail handling, and serving as the liaison with vendors and campus departments.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft Office, Google Workspace, and Workday.
• Effective verbal and written communication; bilingual English/Spanish preferred.
• Ability to prepare reports, memos, and documents with accuracy.
• Knowledge of cash handling, invoicing, and basic business math.

Responsibilities

• Reconcile catering contracts, departmental charges, and transactions using Workday Financials.
• Process invoices for catering, retail, and board plans with routing and approvals.
• Generate weekly retail sales and financial reports to support decisions.
• Coordinate communications in English and Spanish as needed.
• Serve as liaison to campus departments, vendors, and partners.

Skills

Microsoft Office

Google Workspace

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Workday

POS systems

Job description

Harvey Mudd College in Claremont, CA is seeking a Dining Services Administrative Assistant to perform a broad range of administrative and clerical duties under the Senior Director for Dining Services and Facilities Events. The role requires strong organization, diplomacy, and initiative in a fast-paced dining environment.

Responsibilities include financial reconciliation in Workday, invoicing, reporting, mail handling, and serving as the liaison with vendors and campus departments.