Dining Services Office & Finance Coordinator

Talentify; Hampton (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

Talentify is seeking an Office Coordinator to support the dining services office by managing daily administrative functions, invoicing, payroll tasks, and vendor communications. The role serves as the first point of contact for visitors and inquiries, ensuring professional customer service and efficient operations.

Responsibilities include processing invoices, reconciling deposits, generating financial reports, maintaining personnel files, and assisting with event coordination.

Responsibilities

• Review and process vendor invoices for payment ensuring mathematics and pricing are correct and that there are no discrepancies. Communicate with vendors on issues and resolve problems independently.
• Complete daily bank deposit reconciliation.
• Prepare and submit accurate weekly invoices to the university and other clients; liaise with clients to complete payment processes and resolve disputes.
• Conduct weekly reconciliation of all Accounts Receivable.
• Assist District Manager and Food Service Director with daily, weekly and monthly financial reports; act as Unit HR liaison for all hourly staff (payroll, benefits, uniforms, etc.).
• Responsible for all matters pertaining to hourly payroll, including daily time edits, punch detail reports, wage summaries, Leave Requests, etc.
• Assist on the service floor as needed to ensure service and support levels are maintained for the client.
• Maintain confidential personnel files and unit operational files.
• Maintain good working relationships with co-workers, hourly staff, University personnel, administrators, students’ parents, and Thompson Management Staff.
• Maintain a clean and safe work environment; perform job safely.

Job description

Talentify is seeking an Office Coordinator to support the dining services office by managing daily administrative functions, invoicing, payroll tasks, and vendor communications. The role serves as the first point of contact for visitors and inquiries, ensuring professional customer service and efficient operations.

Responsibilities include processing invoices, reconciling deposits, generating financial reports, maintaining personnel files, and assisting with event coordination.