Diligence Coordinator (Contract Position)

Chestnut Carbon; Oregon; Hybrid; USD 48,000 - 55,000; Full time

Job summary

Forest Carbon Works is seeking a Diligence Coordinator to support land and title due diligence for IFM carbon project opportunities. You will review ownership, confirm signatory authority, verify parcel IDs, identify risks, and coordinate issue resolution with sales, legal, forestry, and operations teams.

The role is a short-term contract, hourly, with no benefits, and requires experience in real estate/title work and the ability to work with remote teams across the U.S.

Qualifications

• 6+ years of experience in real estate, title, or land acquisition/transaction work.
• Experience researching ownership and chain of title, reviewing title reports and encumbrances.
• Strong attention to detail and ability to manage complex documentation.
• Ability to manage multiple transactions in a fast-paced environment.

Responsibilities

• Conduct land and title due diligence including title reports, deeds, and liens.
• Verify ownership, signatory authority, and parcel IDs; summarize findings.
• Maintain audit-ready diligence files and coordinate issue resolution with teams.

Skills

Real estate/title

Attention to detail

Remote collaboration

MS Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Forest Carbon Works, a subsidiary of Chestnut Carbon, offers private US forest landowners conservation programs that help them access carbon credit markets while preserving their land and legacy. Landowner members of Forest Carbon Works enroll their forestlands in our Improved Forest Management (IFM) conservation program (Conserve), and every opportunity that reaches contract is built on a verified land and title foundation. Reporting to the Senior Diligence Coordinator, the Diligence Coordinator is responsible for supporting land and title due diligence for IFM carbon project opportunities, ensuring each transaction is accurately vetted and risk assessed. This role sits at the center of transaction readiness: reviewing ownership, confirming signatory authority, verifying parcel IDs, identifying risks, and coordinating issue resolution. The Diligence Coordinator will work closely with the Senior Diligence Coordinator and partner with our sales, legal, forestry, and operations teams to resolve risks and close gaps. The ideal candidate will possess experience in real estate transactions, title review, or land-based transaction execution, along with a detail-oriented, proactive approach to managing complex documentation. This person will be comfortable managing multiple transactions at once in a fast-paced sales environment while keeping every file accurate. This role ensures that every project we bring on is built on a clean, defensible, and well-documented land foundation. The Diligence Coordinator's work directly protects transaction integrity, reduces downstream risk, and enables scalable growth of our forest carbon portfolio, with the opportunity to work at the intersection of land, climate, and finance.

This is a contract hourly position and no benefits are offered at this time.

Responsibilities

Conduct Land and Title Due Diligence

• Obtain and review title reports, deeds, easements, mortgages, liens, and other encumbrances for each IFM opportunity
• Analyze ownership structures, including third-party mineral or timber interests, parcel configurations, and land-use restrictions
• Use GIS systems and county mapping resources to verify parcels and legal descriptions
• Confirm ownership, including signatory authority, and verify parcel IDs
• Summarize key findings in clear, structured internal diligence reports using Excel and SharePoint, and communicate with the team through Microsoft Teams

Identify Risks and Drive Issue Resolution

• Flag title defects, encumbrances, or structural issues related to eligibility, ownership clarity, or contracting feasibility
• Partner with sales, legal, forestry, and operations teams to resolve risks and close gaps
• Maintain complete, organized, and audit-ready diligence files for each opportunity

Support Contracting and Handoff

• Support final diligence confirmation for each transaction
• Partner with originations and legal to ensure all diligence conditions are met

Improve Process and Standardization

• Identify recurring risks and recommend process improvements
• Help improve the speed, consistency, and quality of diligence across all transactions

Deliver Transaction-Ready Outcomes

• All transactions reach contract with confirmed ownership, including signatory authority, and verified parcel IDs
• Title is reviewed and risks are resolved for every transaction
• Diligence materials are complete, accurate, and audit-ready
• Internal teams have high confidence in transaction readiness at signing
• Diligence timelines are efficient across the pipeline

Required Skills and Qualifications

• Comfortable with a short term contract role.
• 6+ years of experience in real estate, title, or land acquisition/transaction work
• Substantial experience researching ownership and chain of title and reviewing title reports, deeds, easements, and encumbrances
• Understanding of legal descriptions
• Strong attention to detail and the ability to manage complex documentation
• Ability to manage multiple transactions simultaneously and work effectively in fast-paced sales transactions
• Proficiency in Microsoft Office (Word, Excel)
• Strong communication skills, including both oral and written
• Ability to maintain a high level of professionalism and discretion in dealing with highly sensitive project deliverables
• Ability to work effectively with remote team members throughout the U.S.

Preferred Skills and Qualifications

• Bachelor's degree or equivalent
• Experience with title companies, real estate closings, or land transactions
• Exposure to conservation, renewable energy, or infrastructure projects
• Familiarity with easements, deed restrictions, or conservation agreements
• Understanding of GIS systems
• Previous experience working in a remote environment

Physical Requirements

• Sitting: Must be able to sit for extended periods of time.
• Standing and Walking: Occasionally required to stand and walk.
• Manual Dexterity: Frequent use of hands to handle, control, or feel objects, tools, or controls.
• Repetitive Movements: Ability to perform repetitive movements, such as typing and using a mouse.
• Visual Acuity: Close visual acuity required for viewing a computer screen and reading documents.
• Communication: Ability to understand and communicate clearly with others.
• Lifting: Occasionally required to lift and carry objects weighing up to 20 pounds.
• Bending and Stooping: Occasionally required to bend, stoop, and reach.

Compensation

$35 - $40 an hour

The base salary range for this position is expected to be between $35-$40 per hour subject to the chosen candidate's experience, skills, certifications and qualifications, determination of which is made in the sole discretion of Chestnut Carbon. THIS IS A SHORT TERM CONTRACT ROLE, it pays hourly and benefits are not included.

Diversity, Equity, and Inclusion

Diversity, equity, and inclusion are central to everything we do. Chestnut Carbon thrives on and celebrates different views, beliefs, and values. We are committed to our talented team and partners, regardless of background or affiliation, and to actively promoting diversity, equity, and inclusion throughout our business. We strive to be a place where you can be you and bring yourself to work.

Equal Opportunity Employer Statement

Chestnut Carbon is an Equal Opportunity Employer committed to affirmative action planning and encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, mental or physical disability, sexual orientation, genetic information, veteran, or marital status.