Digitization Technician

NEOSTEK Inc.; Vienna (VA); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Parental leave

Dental insurance

Vision insurance

Training & development

Job summary

A prominent technology firm in Virginia is seeking a Digitization Technician to support federal records management initiatives. This role requires expertise in document scanning and records management, ensuring accuracy in digitization processes. The ideal candidate must be detail-oriented and able to handle sensitive information, adhering to government policies. U.S. Citizenship is mandatory due to government contract regulations. The position offers a range of benefits including health insurance and paid time off.

Qualifications

• Proven experience with document scanning, digitization, or records management in a structured or regulated environment.
• Strong attention to detail and ability to follow detailed naming conventions, metadata standards, and SOPs.
• Ability to handle sensitive information in accordance with federal information security and privacy requirements.

Responsibilities

• Prepare paper records for digitization, including document review and organization.
• Scan paper records and upload digital files to SharePoint Online using established file naming conventions.
• Conduct Quality Assurance (QA) reviews of scanned documents to verify completeness and accuracy.

Skills

Document scanning

Records management

Attention to detail

Organizational skills

Tools

SharePoint Online

Job description

Overview

Position Title: Digitization Technician

Location: Tysons Corner, VA

Clearance: Must be able to obtain a public trust clearance. Due to the nature of this government contract, U.S. Citizenship is required.

NEOSTEK is seeking a skilled Digitization Technician to join our team to support federal records management and information governance initiatives by preparing, scanning, validating, and capturing records in accordance with established policies, procedures, and contractual requirements. This role ensures that both physical and electronic records are accurately digitized, properly classified, and transferred to the appropriate content owners while maintaining compliance with records retention and disposition standards.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Training & development
• Vision insurance

Responsibilities

• Digitization & Scanning Operations: Prepare paper records for digitization, including document review, organization, and physical preparation.
• Digitization & Scanning Operations: Scan paper records and upload digital files to SharePoint Online using established file naming conventions.
• Digitization & Scanning Operations: Apply required metadata and classification tags to ensure records are searchable, retrievable, and compliant with records management standards.
• Digitization & Scanning Operations: Perform Quality Assurance (QA) reviews of scanned documents to verify completeness, accuracy, and image quality.
• Digitization & Scanning Operations: Coordinate the secure scheduling and tracking of scanned paper records for authorized destruction in accordance with retention schedules.
• Digitization & Scanning Operations: Conduct periodic inventories of physical and digitized records to ensure accountability and alignment with records tracking systems.
• Digitization & Scanning Operations: Coordinate new or ad hoc scanning initiatives with team leads and stakeholders.
• Digitization & Scanning Operations: Assist with the review and update of Standard Operating Procedures (SOPs) related to digitization and records processing.
• Records Capture & Offboarding Support: Coordinate with team leads and supervisors to schedule records capture activities associated with employee off-boarding.
• Records Capture & Offboarding Support: Conduct records capture for departing staff to ensure official records are identified, collected, and transferred to the appropriate content owners or repositories.
• Records Capture & Offboarding Support: Ensure captured records are properly stored, labeled, and documented in accordance with records and information management (RIM) policies.
• Records Capture & Offboarding Support: Update and maintain records management tasks and statuses within the off-boarding dashboard or tracking system.
• Records Capture & Offboarding Support: Escalate issues related to missing, incomplete, or unclear records to appropriate stakeholders.
• Other duties as assigned.

Requirements

• Due to the nature of this government contract, U.S. Citizenship is required.
• Proven experience with document scanning, digitization, or records management in a structured or regulated environment.
• Familiarity with SharePoint Online or similar enterprise content management systems.
• Strong attention to detail and ability to follow detailed naming conventions, metadata standards, and SOPs.
• Ability to handle sensitive information in accordance with federal information security and privacy requirements.
• Strong organizational and time-management skills.
• Ability to work independently and in a team-oriented environment.
• Experience working with Federal Government agencies preferred.

Mandatory Requirements

• Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to sensitive information.
• Due to the nature of this government contract, U.S. Citizenship is required.
• Proven experience with document scanning, digitization, or records management in a structured or regulated environment.

NEOSTEK, Inc. is an Equal Opportunity Employer (EOE): AA M/F/Vet/Disability