Digital Specialist I - Mon–Fri 6:30AM – 3:00 PM

Vital Records Control (VRC); Tinley Park (IL); On-site; USD 32,000 - 45,000; Full time

Job summary

Vital Records Control (VRC) in Tinley Park, IL, is seeking a Digital Specialist I to help convert printed material into digital images. The role emphasizes accuracy and meeting department hourly averages while handling a high volume of scans.

You will prepare and scan documents to customer specifications, set scanner parameters, maintain equipment, log box numbers, and support teammates with indexing and prep tasks. Overtime may be required to meet deadlines.

Qualifications

• Experience with digital scanning processes.
• Ability to locate client files in the system.
• Willing to work overtime.
• Positive attitude toward coworkers and customers.
• Follow company policies and procedures.

Responsibilities

• Prepare and scan paper documents per customer specs.
• Set scanner parameters per job.
• Maintain scanner cleanliness and image quality.
• Log document/box numbers for retrieval.
• Assist teammates with prep and indexing.
• Perform tasks assigned by supervisor or Director of Operations.

Skills

Digital scanning

File location in system

Punctuality

Productivity benchmarks

Organization

Team player

Tools

Scanner systems

Job description

Description

Job Title: Digital Specialist I

Reports To: Digital Manager or Digital Supervisor

Summary: This position is responsible for accurately preparing and scanning a high volume of data to convert printed material into digital images within a reasonable proximity to department hourly average.

Essential Functions

• Responsible for preparing and scanning paper documents according to customer specifications and directions.
• Accepting changes to those specifications and directions understanding customer needs may change.
• Utilize the automatic feeder and flatbed scanner to scan a variety of paper sizes.
• Set scanner parameters as identified for each job to ensure accurate handling per customer specifications.
• Responsible for daily maintenance/cleaning of scanner to ensure image quality.
• Responsible for logging document/box numbers assigned during scanning for future retrieval.
• Assist other team members with document preparation and indexing.
• Complete all other tasks assigned by supervisor or Director of Operations.

Requirements

Competencies:

• Detailed knowledge of the digital scanning process including an understanding of how digital scanners work.
• Ability to locate and select appropriate client files in the computer system for scanning into the appropriate location.
• Able and willing to consistently report to work on time prepared to perform duties of position.
• Understanding of the need to set and meet departmental productivity benchmarks and quality standards.
• Well organized and detail oriented.
• Able to work both on a team and individually.

Work Environment: Must be able to tolerate heat in the summer and cold in the winter.

Physical Demands: While performing the duties of this job, the employee is regularly required to stand and walk. The employee is occasionally required to sit, climb/balance, stoop, kneel, or crouch. Must be able to reach, handle, carry, and lift between 10 lbs. and up to 50 lbs. While performing job duties, the employee is regularly required to talk, hear, read, and identify numbers for accurate order filling and receiving of material.

Education And Eligibility Requirements

• Must be able and willing to communicate effectively in English.
• Must have skill and proficiency using a computer workstation and scanner systems.
• Ability to trouble‑shoot computer problems as they relate to electronic document conversion.
• Must be able and willing to work overtime hours as needed.
• Must have a positive and respectful attitude towards both coworkers and customers.
• Must be able and willing to follow Company policies and procedures.

Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the applicant for this job. Activities, duties, and responsibilities may change at any time with or without notice.