Digital Records Scanning Specialist

SPS North America; New York (NY); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Career Growth

Learning & Development

Paid Time Off

Bonuses

Job summary

SPS North America is seeking a Document Scanning Operator to support mail, document imaging, and records management. The role includes reception coverage and light facilities tasks as needed, with a Monday–Friday schedule and a 9:00AM–6:00PM local time.

You will help convert physical records into organized digital files and assist internal teams with various support duties. The position emphasizes attention to detail, the ability to perform repetitive tasks, and strong organizational skills.

Qualifications

• High School Diploma or equivalent required.
• 1+ years of related experience preferred.
• Ability to learn document management systems and site procedures.
• Must follow onsite security policies, including restrictions on phones and imaging devices on active work floors.
• Basic computer proficiency, including Microsoft Office.

Responsibilities

• Receive, sort, and track incoming mail and packages using chain-of-custody systems.
• Process outgoing mail and shipments and notify employees of deliveries.
• Distribute mail and office materials to personnel.
• Operate multifunction devices and replenish consumables.
• Support copy/print requests and submit service tickets when needed.
• Monitor office supplies and assist with meeting room setups and moves.
• Provide reception or concierge coverage and cross-train backup personnel.

Skills

Attention to detail

Repetitive work

Organization

Office suite

Independent work

Adaptability

Education

High School Diploma or equivalent

Tools

Document imaging software

Records management systems

Shipping/receiving systems

Job description

SPS North America is seeking a Document Scanning Operator to support mail, document imaging, and records management. The role includes reception coverage and light facilities tasks as needed, with a Monday–Friday schedule and a 9:00AM–6:00PM local time.

You will help convert physical records into organized digital files and assist internal teams with various support duties. The position emphasizes attention to detail, the ability to perform repetitive tasks, and strong organizational skills.