Digital Records Scanning Operator

Spsnorthamerica; New York (NY); On-site; USD 22,041 - 31,684; Full time

Benefits offered by this job

Career Growth

Learning & Development

Paid Time Off

Job summary

SPS is seeking a Document Scanning Operator to support mail and document operations, scanning, indexing, and records management, while providing cross-trained reception and light facilities support. This role emphasizes accuracy, organization, and reliability in a fast-paced environment.

The position involves handling mail, operating office equipment, and assisting with meeting setups, with opportunities to grow within a global workplace solutions company.

Qualifications

• High School Diploma or equivalent required.
• 1+ years of related experience preferred.
• Ability to learn document management systems and site procedures.
• Must follow onsite security policies, including restrictions on phones and imaging devices on active work floors.

Responsibilities

• Receive, sort, and track incoming mail and packages using chain-of-custody systems.
• Process outgoing mail and shipments.
• Notify employees of deliveries and respond to mail and package inquiries.
• Distribute mail, packages, and office materials to company personnel.
• Operate and maintain multifunction devices (MFDs), including replenishing toner and paper.
• Support copy/print requests and submit service tickets when needed.
• Maintain an organized and professional Business Service Center.
• Monitor, replenish, and order office supplies.
• Restock pantry, kitchen, conference, and meeting areas.
• Assist with meeting room setups and office moves.
• Perform light maintenance and cleaning duties as needed.
• Deliver exceptional customer service and build positive relationships with employees and internal teams.
• Handle sensitive matters with professionalism and discretion.
• Provide reception or concierge coverage as needed.
• Cross train backup personnel on procedures and support additional operational needs during downtime.

Skills

Strong attention to detail

Repetitive work in fast-paced env.

Organizational and time management

Microsoft Office

Independent work / adaptability

Document imaging / records management

Education

High School Diploma or equivalent

Tools

Document management systems

Job description

SPS is seeking a Document Scanning Operator to support mail and document operations, scanning, indexing, and records management, while providing cross-trained reception and light facilities support. This role emphasizes accuracy, organization, and reliability in a fast-paced environment.

The position involves handling mail, operating office equipment, and assisting with meeting setups, with opportunities to grow within a global workplace solutions company.