DHSEM Grants Specialist III

State of Colorado; Englewood (CO); On-site; USD 55,000 - 72,000; Full time

Benefits offered by this job

Medical & dental

Wellness program

Retirement benefits

Paid time off

Tuition reimbursement

Job summary

The State of Colorado seeks a Grants Specialist III in the Grants Management Office to coordinate the flow of grant documents from request to final dissemination. You will interpret federal guidance and state rules to ensure accurate language and align with preferences for incoming requests.

You will also maintain FSRS/BSIR submissions, update EMGrants Pro and CORE systems, and collaborate across divisions to support grant awards and leadership reporting.

Responsibilities

• Lead efforts between the Division and OSC/CCU to update agreement templates and ensure compliance with state regulations.
• Guide Grant Program Managers in creating appropriate documents for grant awards and sub-recipients.
• Maintain paper and electronic grant files and ensure retention rules are followed.
• Support FSRS, BSIR, CORE, EMGrants Pro updates and reporting to leadership.

Job description

Department Information

This position is open only to current Colorado state residents. An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months. This position is grant funded with a high probability for renewal once it expires. The employee will be required to sign a waiver of retention rights.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values - Unity, Honor, Service

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is dedicated to non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

At CDPS, our culture is driven by our commitment to creating a safer Colorado and guided by a public service focus. We strive to provide effective solutions and services to our fellow Coloradans. We model a culture of collaboration, innovation, and growth for our employees. We maintain a professional and inclusive workplace.

Careers With a Purpose

If you are passionate about public safety and public service, and are eager to dedicate your career to serving Coloradans, consider joining CDPS. Our team at CDPS consists of exceptional individuals and is an environment where you can challenge yourself and acquire new capabilities to build a rewarding and fulfilling career.

We are committed to providing public safety services to our communities including safety on our roads, preparing for and mitigating environmental disasters such as floods and wildland fires, disaster recovery, combating crime, promoting school safety, and victim services.

Classification And Salary

Grants Specialist III

Anticipated Hiring Range: $4,955 - $6,442 /month; $59,460 - $77,304/year

Full Salary Range: $4,955 - $7,927/month; $59,460 - $95,124/year

Benefits

We provide a wide range of benefits to our employees.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
• Eligible employees receive Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000. Basic Life and AD&D are provided by the State of Colorado at no cost to employees.
• The State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee’s health and wellness goals. This program offers personalized health coaching, skill groups and more. Participants can earn a $20 per month health insurance premium discount.
• Through BenefitHub, State of Colorado employees have access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.
• State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
• Eligible employees have access to medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
• We offer excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.
• We provide generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well‑being of employees and the workplace. EAPs provide short‑term counseling, referrals and resources, as well as training and organizational development services.
• Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
• We offer Credit Union of Colorado membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits.

Description of Job

About The Work Unit

The mission of the Grants Management Office is to standardize, streamline and improve federal and state grant management practices. This Office promotes and provides assistance for projects and programs to build, sustain, and deliver the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from all hazards events. The support provided includes all phases of the grant life cycle from application, awarding of the grant agreements, to close‑out of the grant agreements and the grant program.

Services Include

• Disseminate funding opportunity announcements
• Assist with grant application and budget development
• Review of funding applications
• Provide guidance and technical assistance to sub‑recipients
• Monitor subrecipients
• Assess project/program success

Preparedness Grants And Contract Section

• State and Local Cybersecurity Grant Program (SLCGP)
• State Homeland Security Grant Program (SHSGP)
• Urban Area Security Initiative Grant (UASI)
• Non‑profit Security Grant Program (NSGP)
• Hazardous Materials Emergency Preparedness Grant (HMEP)
• Emergency Management Performance Grant (EMPG)
• Incident Management Team (IMT) Grant Program

Work Environment

• Work unit core hours are Monday through Friday from 8:00 a.m. to 5:00 p.m., with some flexibility.
• A hybrid work model is utilized, requiring in‑office attendance a minimum of three (3) days per week, typically Tuesday‑Thursday

About The Job

The primary purpose of this position is to manage and coordinate the flow of agreement generation to final dissemination of the completed documents as requested, with broad responsibility for ensuring appropriate document selection for incoming requests, reading and interpreting federal grant guidance or state legislature to ensure the proper language and preferences are generated for incoming requests, organization of information between sections throughout the Division, and reporting agreement information to leadership. Additionally, this position will be responsible for updating the Federal Funding Accountability and Transparency Act (FFATA) SubAward Reporting System (FSRS) for all grants in the Division, and assisting the Grants and Agreements team, as needed, with a variety of grant responsibilities

Key Responsibilities

Division-Wide Grants Agreements Administration

Lead efforts between the Division and the Office of the State Controller’s (OSC) Central Contracts Unit (CCU) in updating agreement document templates used by the Division in grant awarding process, in accordance with OSC/CCU guidelines and State Regulations. Guide and assist Grant Program Managers in creating the appropriate agreement documents for the request made at the grant management level. Lead in the implementation of agreements to sub‑recipients for award. Work with other team members to build agreements and ensure they include appropriate federal requirements and any necessary modification documents. Collaborates with program managers from other sections to finalize agreements and communicate with external partners on questions and/or status. Ensures agreement process is followed and completed from start to finish while updating appropriate systems which manage the grant award.

Grants Program Administration

Develop and foster a positive relationship with all subrecipients at the local, regional, and state level, including the Tribal Nations. Ensure relevant grant information is entered into the Bi‑Annual Strategic Implementation Report (BSIR), the state’s grant management system (EMGrants Pro), the Federal Funding Accountability and Transparency Act (FFATA) SubAward Reporting System (FSRS), and the Colorado Operations Resource Engine (CORE) financial accounting system. Maintain paper and electronic grant files for assigned subrecipients that comply with all Federal and State records and retention rules. Assist in reviewing Requests for Reimbursements (RFRs) and Environmental Historical Preservation (EHPs) submissions. Represent the Division of Homeland Security and Emergency Management and/or the Office of Grants Management (OGM) at meetings as assigned.

State Emergency Operations Center Support

As directed, provide pre‑disaster support to the State Emergency Operations Center training and exercise program up to 5% of time. During a state declared disaster, provide operational support to the State Emergency Operations Center as directed.