Grants Administrator II

City of Fort Collins; Fort Collins (CO); Vor Ort; USD 63.000 - 106.000; Vollzeit

Benefits dieser Stelle

Medical, dental, vision

Paid vacation and holidays

Retirement contributions

Flexible spending: Medical expenses FS

Employee Assistance Program

Life insurance

Wellness program

Onsite health clinic

Learning & development opportunities

Collaborative work environment

Zusammenfassung

The City of Fort Collins is seeking a Grants Administrator II (Full-Time Regular) to manage a portfolio of grant awards across federal, state and local sources. You will provide technical support to departments and project managers throughout the grant lifecycle, applying knowledge of grant administration and compliance.

Based in Fort Collins at 215 Office Building, you will review agreements, monitor compliance, coordinate reporting, and assist with prospecting and applications.

Qualifikationen

• Years: 6 years of related experience/education
• Grants, public administration, finance or a directly related field
• Demonstrated knowledge of grant administration and compliance

Aufgaben

• Manages an assigned portfolio of grants with varying requirements and deadlines.
• Reviews grant agreements, award conditions and guidance to translate into actions for teams.
• Monitors awards for compliance and coordinates follow-up or escalation when needed.
• Provides technical assistance on grant administration, documentation, reporting and compliance.
• Coordinates lifecycle activities including acceptance, approvals, amendments, reporting and closeout.

Ausbildung

Related experience/education in grants, public administration, finance

Jobbeschreibung

POSITION TITLE: Grants Administrator II (Full-Time Regular) (Classified)
REQUISITION #: req8657
DEPARTMENT: Accounting and Treasury
LOCATION: 215 OFFICE BLDG
BENEFIT CATEGORY: Classified (Non-CBU) Classified Employee Benefit Highlights
EMPLOYMENT TYPE: Full-Time Regular
FLSA STATUS: Exempt
ANNUAL SALARY RANGE: $63,369.00 - 105,615.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $71,000.00 - 87,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 11:59 p.m. MT on 10/25/2026.At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call [phone] for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use

Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

Post-Offer Requirements

Background check

Background checks are considered in relation to the responsibilities and requirements of the position.

While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.

WhyWorkFor theCity of Fort Collins?

• Medical, dental, vision (for self, spouse, domestic partner, children) –eligibleonthe 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + companycontributions – after 6 month probation period andimmediate vesting
• Flexiblespending: Medical expenses FSA, dependent FSAor both
• EmployeeAssistance Program: counseling, legal,financialassistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborativework environment

Job Summary

This second-level practitioner administers an assigned portfolio of federal, state, local and other grant awards and provides technical support to departments and project managers throughout the grant lifecycle. This position applies working knowledge of grant administration and compliance requirements to moderately complex work, exercising independent judgment within established policies, procedures and award requirements. The position works under general supervision and collaborates across organizational functions to support compliant grant administration, reporting, monitoring and closeout.

Essential Duties and Responsibilities

• Administers an assigned portfolio of grants with differing requirements, deadlines, funding sources and compliance obligations.
• Reviews grant agreements, award conditions, regulations and agency guidance and translates requirements into clear responsibilities, deadlines and actions for project teams.
• Monitors assigned awards for compliance with applicable grant and City requirements, identifies risks or deficiencies and coordinates appropriate follow-up or escalation.
• Provides technical assistance to project managers and departmental staff on grant administration requirements, documentation, reporting and compliance.
• Coordinates grant administration activities throughout the award lifecycle, including acceptance, internal approvals, amendments, reporting, financial and procurement coordination and closeout.
• Coordinates programmatic and performance reporting and reviews submissions for completeness, accuracy and compliance with award requirements.
• Performs subrecipient monitoring activities, including risk assessment, review of required documentation and reports and follow-up on identified concerns.
• Maintains complete and audit-ready grant records and supports monitoring reviews, audits and compliance reviews by coordinating documentation, responses and follow-up.
• Communicates with awarding agencies and other external partners regarding routine grant administration matters and coordinates with internal subject-matter experts to resolve issues.
• Supports grant prospecting and application development activities by reviewing opportunity requirements and contributing to application materials as organizational needs require.
• Administers an assigned portfolio of grants with differing requirements, deadlines, funding sources and compliance obligations.
• Reviews grant agreements, award conditions, regulations and agency guidance and translates requirements into clear responsibilities, deadlines and actions for project teams.
• Monitors assigned awards for compliance with applicable grant and City requirements, identifies risks or deficiencies and coordinates appropriate follow-up or escalation.
• Provides technical assistance to project managers and departmental staff on grant administration requirements, documentation, reporting and compliance.
• Coordinates grant administration activities throughout the award lifecycle, including acceptance, internal approvals, amendments, reporting, financial and procurement coordination and closeout.
• Coordinates programmatic and performance reporting and reviews submissions for completeness, accuracy and compliance with award requirements.
• Performs subrecipient monitoring activities, including risk assessment, review of required documentation and reports and follow-up on identified concerns.
• Maintains complete and audit-ready grant records and supports monitoring reviews, audits and compliance reviews by coordinating documentation, responses and follow-up.
• Communicates with awarding agencies and other external partners regarding routine grant administration matters and coordinates with internal subject-matter experts to resolve issues.
• Supports grant prospecting and application development activities by reviewing opportunity requirements and contributing to application materials as organizational needs require.

City Competencies

• Demonstrated cultural competence to effectively interact and work with people of diverse identities, perspectives and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• Read and comprehend City and Service Area/Department policies, regulations, rules and standard operating procedures.
• Communicate clearly and concisely, both verbally and in writing.
• Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software and databases.
• Establish and maintain effective working relationships with City employees, representatives of other agencies and organizations and members of the community.

Practitioner Competencies

• Decision Making: Applies judgement in defined situations. Seeks guidance for variables.
• Complexity:Analyze options and identifies solutions.
• Business Acumen:Grasps program purposes and supports efficiency.
• Resource Management:Understands proper use and availability of resources.
• Collaboration & Engagement:Focuses on navigating internal procedures with customers and sharing information to complete assigned tasks.
• Specific Knowledge:Applies knowledge of specific subject matter and applying principles with some guidance.
• Organizational Impact:Identifies efficiencies and recommends operational improvements.
• Ensure Accountability:Holds responsibility for own outcomes.

Job Specific Competencies

• Working knowledge of federal grant administrative requirements, including applicable cost principles, procurement requirements, internal controls, reporting and records requirements.
• Working knowledge of programmatic grant compliance and documentation requirements.
• Working knowledge of subrecipient monitoring practices, including risk assessment, monitoring activities and corrective action follow-up.
• Working knowledge of grant budgets sufficient to identify potential administrative or compliance concerns and coordinate with financial staff.
• Skilled in organizing, researching and analyzing grant information and maintaining accurate records.
• Skilled in communicating complex requirements clearly to staff with varying levels of grant experience.
• Ability to build effective working relationships and influence outcomes when working with project managers and partners who do not report directly to the position.
• Ability to manage competing priorities, anticipate deadlines and follow through on required actions with attention to detail.
• Ability to identify process issues and recommend opportunities for continuous improvement.
• Proficiency with standard office, collaborative work-management, database and electronic records applications.

Minimum Qualifications

Years: 6 years of related experience/education

Type of Specific Experience/Education

Grants, public administration, finance or a directly related field

Certifications/Licensure/Specialized Training to Obtain