OPS Business Manager - 31902091

Florida; Tallahassee (FL); Vor Ort; USD 70.000 - 95.000; Vollzeit

Zusammenfassung

Florida Division of Emergency Management in Tallahassee seeks an OPS Business Manager to lead the NSGP portfolio and Florida NSGP programs. The role supervises staff, oversees grant administration, and ensures compliance with state and federal requirements.

The manager coordinates with recipients and state agencies to ensure proper use of grant funds. Requirements include 4+ years in grant/financial management, 2+ years supervisory experience, and FCCM certification or plan to obtain within 12

Qualifikationen

• Four years’ experience in grant management, financial management, accounting, or a similar field.
• Two years’ supervisory/manager experience.
• Valid Florida Certified Contract Manager (FCCM) or ability to obtain within 12 months.

Aufgaben

• Lead daily program operations and supervise assigned staff.
• Oversee NSGP and FL-NSGP grant management and compliance.
• Monitor expenditures, reimbursements, and closeout activities.
• Conduct internal audits and risk assessments for grant programs.
• Review contracts and legislation for compliance and risk mitigation.
• Coordinate with recipients and state agencies to ensure proper use of funds.
• Prepare correspondence and participate in audits and responses.

Kenntnisse

Grant management

Financial management

Supervisory experience

Contract management

FCCM certification

Tools

MS Office

Jobbeschreibung

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885785

Agency: Division of Emergency Management

Working Title: OPS Business Manager - 31902091

Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as an OPS Business manager in the Bureau of Financial Management and is responsible for leading the Nonprofit Security Grant Program (NSGP), including federal NSGP funding streams and the Florida Nonprofit Security Grant Program (FL-NSGP). This position will also assist, when necessary, with other program areas while maintaining the lead for NSGP programs. The Business Manager directs daily program operations, supervises assigned staff, and oversees grant administration, financial processing, compliance monitoring, and closeout. The position ensures that grant activities are completed accurately, within established deadlines, and in accordance with applicable award requirements, agreements, policies, and federal and state requirements. Duties include, but are not limited to:

• Provide daily supervision to staff ensuring compliance with applicable rules, regulations, and programming activities related to federal or state programs.
• Serve as the liaison between the recipient and the Division, providing technical, fiscal, and grant management assistance to recipients related to the receipt and use of state funding awarded by the Division.
• Responsible for assisting in the implementation of recipient reimbursement strategies and administration of NSGP Grant Program and other programs as necessary.
• Conduct compliance monitoring of recipients; develop a monitoring plan that ensures adequate coverage to targeted risk factors; develop monitoring tools to ensure consistent and accurate methods or record monitoring activities and outcomes. Subrecipient monitoring may include desk reviews or thorough onsite monitoring.
• Conduct procurement and contract reviews for recipients to ensure compliance and eligibility for reimbursement where possible.
• Provide technical assistance relating to the receipt and use of state grant funds in compliance with program requirements.
• Prepare, route, and track correspondence to recipients when required (e.g. management decision letters)
• Participate in tracking and response to external audits, including from the Florida Auditor General and the Office of the Inspector General; work with program areas to compile necessary information to respond to the audit; participate in entrance and exit conferences.
• Track and report to management issues concerning the Preparedness Bureau’s compliance with rules and regulations and identify methods for mitigating compliance issues.
• Conduct internal audits in the direction of Bureau leadership to identify potential weaknesses and noncompliance situations.
• Review contracts, legislation, policies, procedures, plans, and other programmatic or technical documents for compliance with state rules and laws and propose modifications or mitigating activates to ensure compliance and/or reduce risk when requested by management.
• Keep abreast of changes to state statutes and the Florida Administrative Code (FAC) as it relates to Preparedness Bureau grant programs to ensure continued compliance.
• Conduct a final reconciliation of expenditures for project closeout. Begin recoupment process if funds are owed to the State; begin payment process if funds are still due to the applicant; proceed with the closeout process if closeout criteria have been satisfied.
• Ensure all records are maintained and relevant correspondence is recorded in DEMES, an automated logging system for tracking all agreement payments.
• Perform other related duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Ability to monitor contractor/recipient/sub-recipient compliance with program requirements through review, analysis, and processing of financial and program deliverables, including expenditure, budgeting, staffing, and progress reports, audits, and requests for payment.
• Ability to conduct risk assessments.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize, coordinate, and complete work assignments.
• Ability to communicate effectively both orally and in writing, and to provide technical assistance to local governments and other entities.
• Knowledge of the roles and responsibilities of federal, state, and local government entities in response to public emergencies and disasters.
• Ability to perform and complete quality research.
• Ability to work effectively in a team environment and/or individually, whether with internal or external stakeholders, on programmatic issues and/or principles.
• Ability to establish and maintain effective working relationships with others.
• Skilled in the use of personal computers, Microsoft Office products (PowerPoint, Excel, and Word), and web-based applications.
• Ability to work during Emergency Operation Center (EOC) activation in support of emergency response and recovery efforts, as well as any other FDEM related EOC support needs.

Minimum Qualifications:

• A minimum of four years’ experience in grant management, financial management, accounting, or a similar field.
• A minimum of two years' experience in a supervisory/manager role.
• Valid Florida Certified Contract Manager (FCCM) certification or ability to obtain within first 12 months of employment.
• Valid driver’s license.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone]. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per