Development Programs & Operations Coordinator

awe

Bentonville (AR)

On-site

USD 42,000 - 62,000

Full time

5 days ago

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Job summary

Heartland Whole Health Institute in Bentonville, AR is seeking a Program Coordinator, Development to provide comprehensive administrative support across programs and departments. You will coordinate calendars, travel, budgets, meetings, and events, ensuring accurate, timely execution while safeguarding confidential information.

The role emphasizes cross-functional collaboration and strong client-facing communication.

Qualifications

Strong organizational, coordination, and operational support skills.
Ability to manage multiple priorities in a dynamic environment.
Discretion handling confidential and sensitive information.
Excellent communication and interpersonal abilities.
Collaborative approach across teams and stakeholders.

Responsibilities

Coordinate scheduling and logistics for assigned leaders and functional areas.
Serve as initial point of contact for routine inquiries and requests.
Organize internal and external meetings, events, and guest visits with agendas and logistics.
Coordinate travel logistics for events and activities.
Record and distribute meeting notes and action items.
Track project activities and ensure regular updates on tasks.
Assist with initial budgets and monitor budget performance; prepare expense reports.
Provide cross-functional administrative support as workload requires.
Support the President's Office scheduling, travel, and correspondence.
Coordinate stakeholder visits and tours, including catering and AV needs.