Development Operations & Analytics Lead

Pepperdine University; Malibu (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Benefits package

Job summary

Pepperdine University is seeking a Senior Development Coordinator to serve as the operational lieutenant to the Director of Development Operations. The role manages administrative and financial infrastructure for University Advancement and provides high-level data analysis and event coordination for the frontline fundraising team.

You will supervise part of the Development Coordinator team, oversee workflows, and ensure compliance with gift-processing policies and SOPs while supporting strategic

Qualifications

• Bachelor's Degree.
• Minimum of 3 years of administrative experience as an office manager, Executive Assistant, or related office experience.
• Minimum of 1 year of supervisorial experience.
• Excellent writing and communication skills, including outstanding spelling and grammar.
• Outstanding skills in Google Suite, including docs, sheets, slides, and Microsoft office suite including Excel and PowerPoint.
• Ability to maintain discretion and confidentiality in dealing with sensitive information.
• Ability to work collaboratively with colleagues and independently.
• General office equipment knowledge (computers, multi-line phone system, copy machine, etc).

Responsibilities

• Act as the primary data liaison between the Prospect Development department and frontline fundraiser team.
• Assemble and analyze portfolio and metrics data.
• Organize and catalog Frontline workplans and proposals.
• Assist in tracking the progress of new initiatives.
• Analyze data insights for review by the Director and Senior Vice Chancellor.
• Assist the Director by tracking, compiling, analyzing, and maintaining various lists for events, outreach, travel, and other projects.
• Lead budget management for the entire frontline team.
• Coordinate financial activities, including expense reconciliation and substantiation, vendor payments, and travel budget tracking for the Senior Vice Chancellor's office.
• Maintain oversight over all financial processes and procedures for the frontline team, ensuring timely and accurate submission in alignment with University Financial policies.
• Partner with the Director and Senior Vice Chancellor to set agendas for team meetings, individual meetings, and leadership briefings.
• Gather and synthesize data points required for high-level decision-making.
• Ensure all meeting participants are briefed with relevant data in advance.
• Track and maintain next steps and coordinate with the Director for ongoing actions.
• Direct supervision of the Development Coordinator team.
• Manage daily workflows, set performance standards, and provide ongoing mentorship and professional development.
• Serve as the primary point of contact for administrative troubleshooting.
• Assist in hiring, onboarding, and management of new development Coordinator staff.
• Oversee office operations and internal systems.
• Ensure frontline activity is reflected in Raiser's Edge/NXT.
• Monitor usage of other CRM and outreach platforms (Evertrue).
• Maintain departmental SOPs and ensure compliance with gift-processing policies and Frontline SOPs.
• Prepare/craft/edit and execute correspondence & mailings including annual gift renewals and donor proposals.
• Interface with fundraisers, staff, faculty, and deans for gift acknowledgments and stewardship.
• Communicate with donors and constituents as needed.
• Manage special projects as assigned by Advancement leadership and Director of Development Operations.
• Perform other duties as assigned.
• Uphold University mission through work performed.

Skills

Communication

Google Workspace

Discretion & confidentiality

Collaboration

Supervisory ability

Education

Bachelor's Degree

Tools

Raiser's Edge/NXT

Power BI

Evertrue

Canva

PageUp Hiring

PeopleSoft

Excel/Google Sheets

Trello/Asana

Job description

Pepperdine University is seeking a Senior Development Coordinator to serve as the operational lieutenant to the Director of Development Operations. The role manages administrative and financial infrastructure for University Advancement and provides high-level data analysis and event coordination for the frontline fundraising team.

You will supervise part of the Development Coordinator team, oversee workflows, and ensure compliance with gift-processing policies and SOPs while supporting strategic