Development & Donor Operations Coordinator

Admiral Nimitz Foundation - National Museum of the Pacific War; Fredericksburg (TX); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

403(b) retirement plan

Paid holidays

Job summary

Admiral Nimitz Foundation's National Museum of the Pacific War in Fredericksburg, TX seeks a Development Coordinator to provide comprehensive administrative, donor services, and executive support to the Development Department.

You will manage calendars, donor records, communications, and events, collaborating with leadership to advance fundraising initiatives and donor relations while maintaining discretion and professionalism.

Qualifications

• Associate degree required; bachelor's degree preferred.
• 3–5 years of administrative or office management experience.
• Experience supporting executive leadership preferred.

Responsibilities

• Provide administrative support to the Development Department including calendaring and scheduling, meeting support, departmental reporting and recordkeeping, and correspondence with stakeholders.
• Assist with donation acceptance, data entry, and acknowledgements. Maintain fundraising dashboards, database records, and tracking reports while ensuring donor confidentiality and compliance with gift acceptance and recordkeeping policies.
• Draft, edit, proofread, and distribute well written internal and external communications, with accurate and clear information. Support membership and donor acquisition and retention communications and activities.
• Coordinate logistics for various types of meetings, events, and activities at all stages – planning, execution, and post-event evaluation and reporting. Keep active lists of task assignments, project timelines, and status reports.
• Serve as the first point of contact for many donor and member inquiries, representing the Foundation with professionalism and hospitality.
• Provide exceptional customer service to donors, members, volunteers, board members, and visitors.
• Provide support to the CFO and the finance office by assisting with money processing, deposits, bank runs, and reporting.
• Assist with special projects and strategic initiatives and perform other duties as assigned.

Skills

Organizational skills

Project management

Written communication

Verbal communication

Attention to detail

Discretion / confidentiality

Customer service

Independent work

Team collaboration

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Donor CRM software

Email marketing platforms

Online event registration systems

Job description

Admiral Nimitz Foundation's National Museum of the Pacific War in Fredericksburg, TX seeks a Development Coordinator to provide comprehensive administrative, donor services, and executive support to the Development Department.

You will manage calendars, donor records, communications, and events, collaborating with leadership to advance fundraising initiatives and donor relations while maintaining discretion and professionalism.