Development Database & Gift Assistant

317 Main Community Music Center; Yarmouth (ME); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Paid time off

Holiday pay

Floating holiday

Sick days

Health insurance (20+ hrs/week)

403(b) retirement plan

Staff discounts on programs

Job summary

317 Main Community Music Center is seeking a Development Database & Gift Assistant to manage donor data, process gifts, and support stewardship across the Advancement team. The role ensures data integrity and timely gift acknowledgment, collaborating with finance and development staff.

The position is part-time and exempt, with a flexible schedule (up to 20 hours per week) in Yarmouth, Maine. Compensation ranges per hour with additional benefits described in the handbook.

Responsibilities

• Processes all gifts, pledges, and recurring donations in LGL
• Maintains donor records, contact information, and relationship notes
• Generates reports, mailing lists, and portfolio data for development staff
• Partners with Director of Business and Finance to complete annual reconciliation of gifts and database systems
• Manages acknowledgment letters and gift receipting in coordination with Advancement team
• Supports data hygiene, deduplication, and database organization projects
• Assists with donor event logistics and mailings as needed

Job description

Development Database & Gift Assistant

Organization: 317 Main Community Music Center

Position Title: Development Database & Gift Assistant

Department: Advancement

Reports To: Community Relationship & Philanthropy Strategist

Employment Type: Part-Time, Exempt

Schedule: Flexible, up to 20 hours per week

Compensation: Salary Band 1 | $17.79-$24.04 per hour

Benefits: As described in Employee Handbook

About The Position

Manages the day-to-day operation of 317 Main’s donor database and gift processing functions, ensuring data integrity and timely acknowledgment of all gifts. This role is central to the accuracy and reliability of the systems that support donor cultivation and stewardship across the organization.

Key Responsibilities

• Processes all gifts, pledges, and recurring donations in LGL
• Maintains donor records, contact information, and relationship notes
• Generates reports, mailing lists, and portfolio data for development staff
• Partners with Director of Business and Finance to complete annual reconciliation of gifts and database systems
• Manages acknowledgment letters and gift receipting in coordination with Advancement team
• Supports data hygiene, deduplication, and database organization projects
• Assists with donor event logistics and mailings as needed

Benefits

317 offers a generous Paid Time Off & Holiday package that includes:

• 20 vacation days (4 weeks) per year for standard full-time staff. Part‑time positions receive prorated vacation.
• 12 paid holidays annually, including New Year's Day, MLK Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous Peoples' Day, Thanksgiving and the day after, Christmas Eve, and Christmas Day
• 1 floating holiday to use for religious, cultural, or personal observances
• 5 paid sick days per year

317’s other benefits include:

• Health insurance for employees working 20+ hours per week, with employer contributions ranging from 25%-70% depending on scheduled hours.
• 403(b) retirement savings plan, available to employees working 10+ hours per week after one year of service.
• Generous lesson discounts: 40% off all programs for staff, plus discounts for immediate family members (25% for music education, 50% for summer camp)