Development Marketin Admin

Nazareth Regional High School; New York (NY); Hybrid; USD 28,000 - 50,000; Part time

Job summary

Nazareth Regional High School is seeking a part-time Development Marketing/Admin to support the Development Office. The role focuses on donor database management (Little Green Light), creating letter templates, and coordinating annual appeal messaging.

You will also handle email marketing via Constant Contact, prepare reports, and assist with basic website updates for alumni events. Remote work is possible with on-site presence in fall as needed.

Qualifications

• Experience managing donor databases (Little Green Light) and gift acknowledgements.
• Ability to create mail merge templates and email marketing campaigns.

Responsibilities

• Manage Donor/Advancement data base – Little Green Light.
• Create letter templates and manage acknowledgements.
• Oversee donation hierarchy and annual funds.
• Prepare donor, fund, accounting and gift type reports.
• Monthly reconciliation of LGL to General Ledger.
• Website maintenance for alumni events.

Skills

Excel

Word

Mail merges

Email marketing

Highly organized

Problem solving

Self-management

Clear communicator

Fundraising admin

Tools

Little Green Light

Constant Contact

Job description

Position: Development Marketing/Admin – Part Time

Reports to: Principal and Chair of Development Committee

Responsibilities:

Management of Donor/Advancement data base – Little Green Light

• Establishing constituents, gifts and generating acknowledgements
• Creating letter templates
• Understanding of emails acknowledgements vs letter acknowledgements
• Management of donation hierarchy for school fiscal year including setting up new Funds
• Ability to troubleshoot and solve recording and reporting issues.
• Understanding of mailing lists – how to create, update and maintain
• Creation of reports – all types including donor, fund, accounting and gift type reporting as needed throughout year.
• Monthly reconciliation of LGL to the General Ledger and follow up with differences – prepare LGL files compare – ensuring differences are resolved.
• Management of Email Database – Constant Contact
• Website Maintenance for Alumni Events

Annual Appeal:

• Coordinate gathering of mailing addresses and merging mail list
• Coordinate key annual message with Principal
• Develop email and launch via Constant Contact
• Work with Annual Appeal alumni lead on ensuring project deliverable are met

Other Admin duties:

• Review emails to the Development office and either respond or alert Principal or Development chair – weekly or as needed
• Return phone call messages to Development – weekly or as needed (low volume)
• Maintain all Fund Documents
• Help alumni classes with list for reunions – from our database
• Manage and review development expenses with Finance Manager

OTHER PROJECTS AS REQUIRED BY PRINCIPAL OR DEVELOPMENT COMMITTEE

Knowledge/Skills

• Strong working knowledge of Excel and Word including creating mail merges
• Ability to create email marketing campaign content
• Willing to learn and ability to solve problems
• Highly organized
• Ability to work without direction
• Ability to plan deliverables and manage selfto the plan timeline
• Attention to detail
• Work well with others
• Enjoys databases, numbers and being creative
• Good communicator
• Marketing and administrative background desired

Commitment: Part-Time

• Expected total of ~275 hours per school fiscal year (35-40 hours July- Sept; 90-100 hours Oct-Dec; 60-70 hours Jan-Mar; 60-70 hours April -June). Can work remotely. School presence in fall required at times.