Development Coordinator, The College of Liberal Arts and Sciences

ASU Foundation for A New American University; Tempe (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

ASU Foundation for A New American University is seeking a Development Coordinator for The College of Liberal Arts and Sciences. You will support daily development operations, manage complex schedules, handle donor correspondence, and help prepare budgets and fundraising materials.

You will work closely with development professionals, academic leadership, and college partners to advance philanthropic priorities and maintain strong donor relationships.

Qualifications

• Bachelor's degree in a related field or current enrollment in a bachelor’s program.
• 1–3 years of professional administrative support experience, including coordination and operational assistance and at least 1 year of database management.
• Equivalent combinations of education and experience that show the required knowledge and abilities.

Responsibilities

• Coordinates administrative processes, directs, and responds to business matters involving administrative functions associated with their assigned areas and prioritizes workload to meet ASUF evolving priorities
• Helps plans development related events for their assigned units
• Stays informed and up to date on organizational policies and procedures that directly impact role, unit/department, and organizational success
• Provides quarterly and monthly budget analysis for department(s)/unit team(s); reviewing past expenditures and future planned expenses, and prepares reports for budget managers
• Prepares fundraising reports and Workday reports as directed, and assists with projects as assigned
• Inputs information into Salesforce, including but not limited to contact reports, and opportunities as directed by leadership
• Provides advanced planning to support complex and highly varied internal and external meetings working with Technology and Solutions as needed
• Screens telephone calls and visitors, to resolve routine and complex inquiries
• Prepares presentations, correspondence, reports or other documents from rough draft, notes, or tapes
• Mkes travel reservations and itineraries as needed
• P ay s invoices, opens, and distributes the mail and coordinates signing of documents as directed
• Maintains a working knowledge of fundraising activities and proactively support them with electronic systems; establish strategies and plans for the maintenance, use, and development of the database that will benefit users and programs

Skills

Organizational skills

Interpersonal communication

Independent judgment

Team collaboration

Discretion and professionalism

Education

Bachelor's degree in related field

Tools

Salesforce

Workday

MS Word

Excel

PowerPoint

Database management

Job description

Development Coordinator

The Development Coordinator, The College of Liberal Arts and Sciences , is a key member of a dynamic development team working to advance the college's philanthropic priorities. In partnership with development professionals, academic leadership, and colleagues across the ASU Foundation, the coordinator provides the organization, responsiveness, and operational support necessary to build strong donor relationships and drive an effective fundraising program.

This position supports the day-to-day work of development through complex scheduling, donor and prospect correspondence, budget monitoring and reconciliation, meeting and visit preparation, development materials, and coordination of donor engagement and fundraising activities. More than an administrative support role, the Development Coordinator serves as an important connector among development officers, college partners, donors, and the ASU Foundation, helping ensure that opportunities and relationships move forward effectively.

The ideal candidate is exceptionally organized, proactive, collaborative, and comfortable managing multiple priorities with professionalism and discretion. The Development Coordinator will have an opportunity to learn the development profession while contributing directly to philanthropic efforts that advance the students, faculty, programs, and priorities of The College of Liberal Arts and Sciences.

What you'll do

• Coordinates administrative processes, directs, and responds to business matters involving administrative functions associated with their assigned areas and prioritizes workload to meet ASUF evolving priorities
• Helps plans development related events for their assigned units
• Stays informed and up to date on organizational policies and procedures that directly impact role, unit/department, and organizational success
• Provides quarterly and monthly budget analysis for department(s)/unit team(s); reviewing past expenditures and future planned expenses, and prepares reports for budget managers
• Prepares fundraising reports and Workday reports as directed, and assists with projects as assigned
• Inputs information into Salesforce, including but not limited to contact reports, and opportunities as directed by leadership
• Provides advanced planning to support complex and highly varied internal and external meetings working with Technology and Solutions as needed
• Screens telephone calls and visitors, to resolve routine and complex inquiries
• Prepares presentations, correspondence, reports or other documents from rough draft, notes, or tapes
• Makes travel reservations and itineraries as needed
• Pays invoices, opens, and distributes the mail and coordinates signing of documents as directed
• Maintains a working knowledge of fundraising activities and proactively support them with electronic systems; establish strategies and plans for the maintenance, use, and development of the database that will benefit users and programs

What you'll need

• Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks
• Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poise
• Ability to make independent judgements and coordinate office details in conjunction with policies and procedures
• Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision
• Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University
• Ability to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information
• Knowledge of office and administrative practices and principles
• Knowledge and skill in accounting and budgeting procedures and technique, and web-based financial systems
• Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management

If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required

Relevant qualifications

• Bachelor's degree in a related field, or currently enrolled in bachelor's degree program
• One (1) to three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities, includes at least one (1) year of database management experience
• Or any equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved

Preferred education and experience

One (1) to (3) years