Development Coordinator, The Brady Urological Institute

Johns Hopkins University & Medicine - Development and Alumni Relations; Baltimore (MD); On-site; USD 38,000 - 71,000; Full time

Job summary

Johns Hopkins University & Medicine - Development and Alumni Relations is seeking a Development Coordinator to support DAR operations for the Brady Urological Institute. You will coordinate gift processing, reporting, and acknowledgment activities while handling confidential information with discretion.

The role also involves admin support, calendar management, meeting prep, and contributing to donor communications and event planning to ensure a high-quality donor experience.

Qualifications

• High school diploma or graduation equivalent.
• Three years of related experience.
• Bachelor's degree preferred or equivalent education/experience as per policy.

Responsibilities

• Process gifts, pledges, and donor transactions in the CRM.
• Enter and maintain donor data, track proposals, and generate reports.
• Prepare and mail gift acknowledgment letters and donor correspondence.
• Coordinate calendars, meetings, and event briefings for leadership and donors.
• Assist with budgets, travel expenses, invoices, and general office support.
• Maintain filing systems and assist with social media coordination.

Skills

CRM experience

Microsoft Office

Education

Bachelor's degree

High school diploma

Job description

The Development Coordinator will provide general support to Development and Alumni Relations (DAR) operations and work under the direction of DAR staff to ensure programs, projects, and initiatives are appropriately supported.

The Development Coordinator for the Brady Urological Institute/Department of Urology is a key member of the development team responsible for coordinating the processing of all charitable gifts to the Brady, tracking and recording proposal and stewardship activity in the development databases, managing our gift acknowledgment process, and providing administrative and office support for the team. The timely and proper handling of all charitable gifts and acknowledgments is a critical component of our department’s ability to establish and maintain strong, positive relationships with our philanthropic donors. This position requires discretion and mature independent judgment in handling sensitive and confidential information.

Specific Duties & Responsibilities

• Support processing of team information and data management. Enter, retrieve, and maintain data stored in development database (CRM). This may include:
• Processing gifts, pledges, and other donor-related transactions
• Coordinating gift tracking and database maintenance
• Entering visit notes, solicitation activity, and linking gifts to the appropriate proposal
• Entering and updating workplan data
• Compiling and producing reports
• Provide administrative support for the DAR team. This may include:
• Handle sensitive and confidential information with an appropriate level of discretion
• Proactively maintaining a conflict-free electronic calendar for the principal, which may include arranging intricate meetings with leaders and donors.
• Coordinating staff portfolios and portfolio assignment transfers
• Organizing meetings and preparing materials
• Preparing and mailing gift acknowledgement letters
• Drafting correspondence
• Producing a variety of reports and presentations using information from multiple sources.
• Creating tables, graphs, and PowerPoint presentations
• Preparing event briefings for leaders.
• Responding to internal and external constituent inquiries
• Assisting with financial transactions, e.g., reconciling travel expenses, paying invoices
• Maintaining and monitoring operating budgets.
• Ensuring the successful execution of events by assisting with planning and day-of management
• Assisting with management of project deadlines and deliverables, following up on outstanding tasks
• Monitoring and contributing to social media communications
• Maintaining office filing systems and office equipment inventories
• Other duties as assigned.

In addition to the duties described above, the Development Coordinator will:

• Provide support to the team in the planning and execution of special events, donor and prospect events, stewardship meetings, and Board meetings, including coordination, logistics, and day-of management to ensure seamless delivery and a high-quality donor experience
• Manage routine financial and donor reporting, including weekly gift reports shared with gift officers and faculty, as well as reporting on prospective patients with wealth indicators, giving history, and relevant research information. Develop additional financial, donor, and patient-related reports using development databases and coordinate requests for specialized reporting through the Office of Advancement Services and Medical Development Services as needed.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Three years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's degree.
• Experience using a CRM.
• PC skills with proficiency in Microsoft Office Suite.

Classified Title: Development Coordinator

Job Posting Title (Working Title): Development Coordinator, The Brady Urological Institute

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: Minimum: $37,-855 - Maximum: $70,512 (targeted salary: $50,000; commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday, 8:30am-5:00pm

FLSA Status: Non-Exempt

Location: School of Medicine - East Baltimore Campus

Department name: 10003219-SOM Admin FJHM Brady Urological Inst

Personnel area: School of Medicine