Development Coordinator, Innovation Initiatives and Corporate Relations

Johns Hopkins University & Medicine - Development and Alumni Relations

Baltimore (MD)

On-site

USD 35,490 - 66,104

Full time

14 days+

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Job summary

Johns Hopkins University & Medicine - Development and Alumni Relations seeks a Development Coordinator to provide comprehensive administrative and operational support. You will manage CRM data, process gifts and pledges, and assist in reporting, budgeting, and event planning across DAR initiatives.

You will partner with IICR, JHTV, and DAR colleagues to advance fundraising, alumni engagement, and corporate partnerships, while coordinating complex calendars and travel across time zones.

Qualifications

High school diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience per Johns Hopkins equivalency policy.

Responsibilities

Support processing of team information and data management in the development database (CRM).
Enter, retrieve and maintain data, gifts, pledges, and donor transactions; track gifts and update proposals.
Provide administrative support for the DAR team: calendar management, correspondence, reports, and presentations.
Assist with financial transactions: reconciling travel expenses, paying invoices, monitoring budgets.
Maintain office filing systems, manage travel arrangements, and support events and communications.

Skills

Microsoft Office

Data Entry

Gift Processing

CRM (Salesforce)

Administrative Support

Education

Bachelor's degree

High school diploma or GED

Tools

Salesforce

Job description

The Development Coordinator will provide general support to Development and Alumni Relations (DAR) operations and work under the direction of DAR staff to ensure programs, projects, and initiatives are appropriately supported.

The Development Coordinator plays a key role in supporting the Office of Innovation Initiatives and Corporate Relations (IICR), partnering closely with colleagues across IICR, Johns Hopkins Technology Ventures (JHTV), and Development and Alumni Relations (DAR) to advance fundraising, alumni engagement, and corporate partnership initiatives. Reporting to the Director of Innovation Initiatives and Corporate Relations, the position manages a broad portfolio of administrative, operational, and development functions, including office operations, CRM and gift administration, financial tracking, travel and calendar management, reporting, and event support.

Specific Duties & Responsibilities

Support processing of team information and data management. Enter, retrieve, and maintain data stored in development database (CRM). This may include:
- Processing gifts, pledges, and other donor-related transactions.
- Coordinating gift tracking and database maintenance.
- Entering visit notes, solicitation activity, and linking gifts to the appropriate proposal.
- Entering and updating workplan data.
- Compiling and producing reports.
Provide administrative support for the DAR team. This may include:
- Handle sensitive and confidential information with an appropriate level of discretion.
- Proactively maintaining a conflict-free electronic calendar for the principal, which may include arranging intricate meetings with leaders and donors.
- Coordinating staff portfolios and portfolio assignment transfers.
- Organizing meetings and preparing materials.
- Preparing and mailing gift acknowledgement letters.
- Drafting correspondence.
- Producing a variety of reports and presentations using information from multiple sources.
- Creating tables, graphs, and PowerPoint presentations.
- Preparing event briefings for leaders.
- Responding to internal and external constituent inquiries.
- Assisting with financial transactions, e.g., reconciling travel expenses, paying invoices.
- Maintaining and monitoring operating budgets.
- Ensuring the successful execution of events by assisting with planning and day-of management.
- Assisting with management of project deadlines and deliverables, following up on outstanding tasks.
- Monitoring and contributing to social media communications.

Other duties as assigned.

In addition to the duties described above, the Development Coordinator will:

Provide comprehensive administrative and operational support to the Director and team, including complex calendar management, scheduling internal and external meetings across multiple time zones, coordinating hybrid meetings, preparing meeting materials, and arranging domestic and international travel.
Manage office financial and administrative operations, including processing invoices, accounts payable, purchasing transactions, expense reports, travel reimbursements, and reconciliation of office Pcard expenses.
Maintain and enhance office systems and resources, including OneDrive, shared files, templates, presentations, and other tools that support efficient team operations and collaboration.
Support fundraising and development operations through expert use of DAR's CRM (JHAS), maintaining constituent and gift records, assisting in the processing of gifts and pledges, assisting in the tracking of fundraising activity, monitoring the gift agreement process, and generating reports for the team and key stakeholders.
Assist in the coordination of alumni and ecosystem engagement and events, including managing invitation lists, mailings, RSVPs, event logistics, and staffing events as needed to support donor, prospect, alumni and stakeholder engagement.

Minimum Qualifications

High school diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula beyond a high school diploma/graduation equivalent.

Preferred Qualifications