Development Coordinator, The Brady Urological Institute

The Chronicle Of Higher Education, Inc.; Baltimore (MD); On-site; USD 37,855 - 70,512; Full time

Job summary

Johns Hopkins, a leading research university, seeks a Development Coordinator to support the Brady Urological Institute’s development activities. The role prioritizes processing charitable gifts, maintaining CRM data, preparing acknowledgments, and providing office support to the team.

Timely handling of gifts and donor records is essential to sustaining strong donor relationships. The coordinator will also assist with events, reporting, and calendar management, requiring discretion with

Qualifications

• High school diploma or graduation equivalent.
• Three years of related experience.
• Education/substitution as allowed by JHU equivalency formula.

Responsibilities

• Process gifts, pledges, and donor transactions in CRM and maintain data.
• Prepare gift acknowledgments and manage reports from multiple sources.
• Provide administrative support to the DAR team and manage calendars.
• Coordinate events, donor meetings, and stewardship activities.
• Assist with financial transactions and budget monitoring.

Skills

Data management

Discretion

Communication

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Johns Hopkins, founded in 1876, is America's first researchuniversity and home to nine world-class academic divisions workingtogether as one university.

The Development Coordinator will provide general support to Development and Alumni Relations (DAR) operations and work under the direction of DAR staff to ensure programs, projects, and initiatives are appropriately supported.

The Development Coordinator for the Brady Urological Institute/Department of Urology is a key member of the development team responsible for coordinating the processing of all charitable gifts to the Brady, tracking and recording proposal and stewardship activity in the development databases, managing our gift acknowledgment process, and providing administrative and office support for the team. The timely and proper handling of all charitable gifts and acknowledgments is a critical component of our department’s ability to establish and maintain strong, positive relationships with our philanthropic donors. This position requires discretion and mature independent judgment in handling sensitive and confidential information.

Specific Duties & Responsibilities:

• Support processing of team information and data management. Enter, retrieve, and maintain data stored in development database (CRM). This may include:
  
  
  
  • Processing gifts, pledges, and other donor-related transactions
  
  
  • Coordinating gift tracking and database maintenance
  
  
  • Entering visit notes, solicitation activity, and linking gifts to the appropriate proposal
  
  
  • Entering and updating workplan data
  
  
  • Compiling and producing reports
  
  
  
  


• Provide administrative support for the DAR team. This may include:
  
  
  
  • Handle sensitive and confidential information with an appropriate level of discretion
  
  
  • Proactively maintaining a conflict-free electronic calendar for the principal, which may include arranging intricate meetings with leaders and donors.
  
  
  • Coordinating staff portfolios and portfolio assignment transfers
  
  
  • Organizing meetings and preparing materials
  
  
  • Preparing and mailing gift acknowledgment letters
  
  
  • Drafting correspondence
  
  
  • Producing a variety of reports and presentations using information from multiple sources.
  
  
  • Creating tables, graphs, and PowerPoint presentations
  
  
  • Preparing event briefings for leaders.
  
  
  • Responding to internal and external constituent inquiries
  
  
  • Assisting with financial transactions, e.g., reconciling travel expenses, paying invoices
  
  
  • Maintaining and monitoring operating budgets.
  
  
  • Ensuring the successful execution of events by assisting with planning and day-of management
  
  
  • Assisting with management of project deadlines and deliverables, following up on outstanding tasks
  
  
  • Monitoring and contributing to social media communications
  
  
  • Maintaining office filing systems and office equipment inventories
  
  
  
  


• Other duties as assigned.

In addition to the duties described above, the Development Coordinator will:

• Provide support to the team in the planning and execution of special events, donor and prospect events, stewardship meetings, and Board meetings, including coordination, logistics, and day-of management to ensure seamless delivery and a high-quality donor experience


• Manage routine financial and donor reporting, including weekly gift reports shared with gift officers and faculty, as well as reporting on prospective patients with wealth indicators, giving history, and relevant research information. Develop additional financial, donor, and patient-related reports using development databases and coordinate requests for specialized reporting through the Office of Advancement Services and Medical Development Services as needed.

Minimum Qualifications

• High school diploma or graduation equivalent.


• Three years of related experience.


• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's degree.


• Experience using a CRM.


• PC skills with proficiency in Microsoft Office Suite.

Classified Title: Development Coordinator
Job Posting Title (Working Title): Development Coordinator, The Brady Urological Institute
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: Minimum: $37,-855 - Maximum: $70,512(targeted salary: $50,000; commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30am-5:00pm
FLSA Status: Non-Exempt
Location: School of Medicine - East Baltimore Campus
Department name: 10003219-SOM Admin FJHM Brady Urological Inst
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

The following additional provisions may apply depending on which campus you will work.

During the Influenza (\"the flu\") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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