Development Coordinator, Fundraising Operations (Hybrid)

Baylor University; Waco (TX); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Tuition remission

Retirement contributions

Job summary

Baylor University in Waco, Texas seeks a CFR Administrative Assistant to support the Corporate and Foundation Relations team. You will assist Development Officers with CRM tasks, donor communications, meeting logistics, and travel arrangements while maintaining donor experiences and funding momentum.

The role requires a high school diploma with limited experience or a bachelor’s degree with more experience, and a willingness to work in a hybrid setup.

Qualifications

• High school diploma and less than one year of relevant experience required.
• Bachelor's degree and two years of relevant experience preferred.
• Hybrid work arrangement considered on a case-by-case basis.
• Applicants must be authorized to work full-time in the United States.

Responsibilities

• Provide administrative support to the CFR team and Development Officers, including prospect management, moves management, portfolio cleanup, goal tracking, and reporting.
• Create gift transmittals for cash, stock, and wire transfers and ensure proper account tagging.
• Assist in developing communications and presentations for internal and external meetings.
• Offer concierge-level support to major donors to enhance donor experiences and funding stability.
• Manage CFR-related Foundation grant portals, deadlines, and deliverables.
• Assist with Gift Agreement documentation, OnBase searches, and HelpDesk tickets for Prospect Management issues.
• Coordinate travel arrangements, itineraries, and material preparation for meetings.
• Process expense reports related to travel and meetings.
• Collaborate with senior admins to support day-to-day CFR functions and back up coordinator team.
• Build and maintain relationships with campus partners to support fundraising goals and collaboration.
• Serve as fundraising liaison between University Advancement and campus partners to foster collaboration.
• Perform other duties to support Baylor’s mission and comply with university policies.

Skills

CRM proficiency

Moves management

Report generation

Event coordination

Education

Bachelor's degree

High school diploma

Tools

CRM system

OnBase

Gift Agreement Logger

Foundation grant portals

Job description

Baylor University in Waco, Texas seeks a CFR Administrative Assistant to support the Corporate and Foundation Relations team. You will assist Development Officers with CRM tasks, donor communications, meeting logistics, and travel arrangements while maintaining donor experiences and funding momentum.

The role requires a high school diploma with limited experience or a bachelor’s degree with more experience, and a willingness to work in a hybrid setup.