Development Coordinator, Corporate and Foundation Relations & Units

Baylor University; Waco (TX); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Tuition remission

Retirement contributions

Job summary

Baylor University in Waco, Texas seeks a CFR Administrative Assistant to support the Corporate and Foundation Relations team. You will assist Development Officers with CRM tasks, donor communications, meeting logistics, and travel arrangements while maintaining donor experiences and funding momentum.

The role requires a high school diploma with limited experience or a bachelor’s degree with more experience, and a willingness to work in a hybrid setup.

Qualifications

• High school diploma and less than one year of relevant experience required.
• Bachelor's degree and two years of relevant experience preferred.
• Hybrid work arrangement considered on a case-by-case basis.
• Applicants must be authorized to work full-time in the United States.

Responsibilities

• Provide administrative support to the CFR team and Development Officers, including prospect management, moves management, portfolio cleanup, goal tracking, and reporting.
• Create gift transmittals for cash, stock, and wire transfers and ensure proper account tagging.
• Assist in developing communications and presentations for internal and external meetings.
• Offer concierge-level support to major donors to enhance donor experiences and funding stability.
• Manage CFR-related Foundation grant portals, deadlines, and deliverables.
• Assist with Gift Agreement documentation, OnBase searches, and HelpDesk tickets for Prospect Management issues.
• Coordinate travel arrangements, itineraries, and material preparation for meetings.
• Process expense reports related to travel and meetings.
• Collaborate with senior admins to support day-to-day CFR functions and back up coordinator team.
• Build and maintain relationships with campus partners to support fundraising goals and collaboration.
• Serve as fundraising liaison between University Advancement and campus partners to foster collaboration.
• Perform other duties to support Baylor’s mission and comply with university policies.

Skills

CRM proficiency

Moves management

Report generation

Event coordination

Education

Bachelor's degree

High school diploma

Tools

CRM system

OnBase

Gift Agreement Logger

Foundation grant portals

Job description

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We're Looking For

This position will support the mission of the University by providing a high level of support, in a fast‑paced environment, to the Corporate and Foundation Relations (CFR) Assistant VP and Director. Additionally, the role will provide a high level of support to a designated group of development officers to help ensure that meetings, correspondence, and other interactions with colleagues, donors, and prospective donors are productive and result in principal/major gift commitments.

A high school diploma and less than one year of relevant experience are required. A bachelor's degree and two years of relevant experience is preferred.

Additional education or experience will be considered in lieu of one another.

A hybrid work arrangement will be considered on a case‑by‑case basis.

Applicants must be authorized to work full‑time in the United States.

What You Will Do

• Support and provide administrative management to the CFR team and a group of Development Officers with all CRM items, including prospect management (moves management, portfolio clean up) goal tracking, entering contacts, and pulling reports


• Responsible for creating gift transmittals for all manner of gifts, including cash, stock and wire transfers and making sure they are tagged to go into the correct account


• Support in developing communications and presentations, planning and executing internal and external meetings


• Provide, as needed on behalf of the Development Officers, concierge‑level support to major donors to ensure exceptional donor experiences, resulting in continued and increased financial support to Baylor University


• Support and provide administrative management to the CFR team through various Foundation grant portals, deadlines, and deliverables


• Assist CFR and Development Officers with other programs including requesting gift agreements from the Gift Agreement Logger, searching OnBase for any past documentation and turning in HelpDesk tickets for Prospect Management related issues


• Assist the CFR team and a designated group of Development Officers by helping make travel arrangements; prepare itineraries and compile other materials for these meetings


• Assist with their expense reports after travel, as needed


• Collaborate with senior level administrative associates and assistants in coordinating the day‑to‑day functions of the division; this includes working closely with and being available as a back‑up for the coordinator team


• Build and maintain relationships with campus partners to collaborate on fundraising activity and shared goals including but not limited to colleges, schools, and units, and the Office of Sponsored Research


• Serve as primary fundraising liaison between University Advancement and campus partners to facilitate fundraising collaboration


• Perform all other duties as assigned to support Baylor’s mission


• Ability to comply with University policies


• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions.

Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.

To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!