Development Coordinator: Fundraising & Donor Relations

Utah; Salt Lake City (UT); On-site; USD 42,000 - 45,000; Full time

Job summary

The Utah Museum of Fine Arts ( UMFA ), located on the University of Utah campus, seeks a Development Coordinator to manage membership programs, gift processing, donor records, and event logistics. You will work closely with the Director of Development to support fundraising, stewardship, and engagement with members and donors.

Ideal candidates are organized, detail‑oriented, and collaborative, with strong written and verbal communication skills and a commitment to a positive donor experience.

Qualifications

• Requires a bachelor’s (or equivalency) with up to 2 years of related work experience.
• Equivalent master’s degree is acceptable.
• Experience in administrative coordination and customer service preferred.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information and work collaboratively.
• Proficiency with standard office software and CRM systems.

Responsibilities

• Manage daily administration of the UMFA development department and membership program.
• Process charitable gifts, memberships, sponsorships, pledges, matching gifts, and related transactions.
• Maintain donor, member, prospect, and sponsor records in the Museum’s database.
• Coordinate gift acknowledgements, pledge reminders, and other donor and member correspondence.
• Prepare membership, fundraising, and participation reports and assist with revenue tracking and reconciliation.
• Coordinate the administrative and logistical aspects of fundraising, donor, and member events, including the Museum Gala.
• Support donor recognition, stewardship activities, and sponsorship benefit fulfillment.
• Support membership retention, acquisition, and upgrade efforts through communications and fulfillment.
• Coordinate mailing lists, distribution, and fulfillment for UMFA Quarterly and other communications.
• Provide administrative support for Development operations and special projects.
• Work with UMFA and University Advancement colleagues to support Development operations.

Skills

Administrative coordination

Customer service

Database management

Membership services

Gift processing

Financial transactions

Data accuracy

Education

Bachelor’s degree or equivalency

Master’s degree (preferred)

Tools

Raiser’s Edge

Salesforce

Microsoft Office

Job description

The Utah Museum of Fine Arts ( UMFA ), located on the University of Utah campus, seeks a Development Coordinator to manage membership programs, gift processing, donor records, and event logistics. You will work closely with the Director of Development to support fundraising, stewardship, and engagement with members and donors.

Ideal candidates are organized, detail‑oriented, and collaborative, with strong written and verbal communication skills and a commitment to a positive donor experience.