Development Coordinator

University of Utah; Salt Lake City (UT); On-site; USD 42,000 - 45,000; Full time

Job summary

The University of Utah, located on the campus, seeks a Development Coordinator to support the UMFA Development Department. Responsibilities include membership processing, gift documentation, donor communications, and event logistics to support fundraising and stewardship.

The ideal candidate is organized, detail-oriented, and collaborative, with experience in administrative coordination and database systems. This role offers full-time employment and benefits in a university setting.

Qualifications

• Requires a bachelor’s degree or equivalent with up to 2 years related work experience.
• Experience in administrative coordination, customer service, database management, or related field.
• Strong organizational skills and attention to detail; ability to manage multiple priorities.
• Excellent written and verbal communication; professional responses to inquiries.
• Ability to handle confidential information and to work collaboratively.

Responsibilities

• Oversee day-to-day administration of the UMFA development department and membership program, including processing and renewals.
• Document charitable gifts, memberships, sponsorships, pledges, and related transactions accurately.
• Maintain donor, member, prospect, and sponsor records in the database with data integrity.
• Coordinate acknowledgements, reminders, and donor/member communications.
• Prepare reports and assist with revenue tracking and reconciliation withAdvancement teams.
• Coordinate fundraising event logistics, including the Museum Gala.
• Support donor recognition, stewardship activities, and benefits fulfillment.
• Support membership retention, acquisition, and upgrade efforts through coordinated communications.

Skills

Administrative coordination

Customer service

Data entry & database management

Communication skills

Confidentiality

Education

Bachelor's degree

Tools

Raiser's Edge

Salesforce

CRM systems

Job description

Job Summary

The Utah Museum of Fine Arts (UMFA), located on the University of Utah campus in the Marcia and John Price Museum Building, is home to a diverse collection of art spanning ancient through contemporary works from around the world. Established in 1951 and accredited by the American Alliance of Museums, the UMFA inspires critical dialogue and illuminates the role of art in our lives. Through its collections, exhibitions, and educational programs, the Museum connects people with art, encourages new perspectives, and serves communities across campus, the Wasatch Front, and the broader region.

The Development Coordinator supports the day-to-day operations of the UMFA Development Department, with primary responsibility for membership administration, gift processing, donor database management, acknowledgements, reporting, and fundraising event logistics. Working closely with the Director of Development and Donor Engagement Manager, this position maintains accurate donor and member records, provides responsive and welcoming customer service, and coordinates the administrative and logistical details that support fundraising, stewardship, and member engagement. The ideal candidate is highly organized, detail-oriented, collaborative, and committed to building positive relationships with the Museum's members, donors, and community supporters.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Manage the day-to-day administration of the UMFA development department and membership program, including membership processing, renewals, benefit fulfillment, member communications, and customer service.
• Process and document charitable gifts, memberships, sponsorships, pledges, matching gifts, and related transactions accurately and in a timely manner.
• Maintain accurate donor, member, prospect, and sponsor records in the Museum's database, ensuring data integrity and organized documentation.
• Coordinate gift acknowledgements, pledge reminders, and other donor and member correspondence.
• Prepare membership, fundraising, and participation reports and assist with revenue tracking and reconciliation in collaboration with Museum and University Advancement colleagues.
• Coordinate the administrative and logistical aspects of fundraising, donor, and member events, including the Museum Gala.
• Support donor recognition, stewardship activities, and sponsorship benefit fulfillment to ensure donors and sponsors receive appropriate acknowledgement and benefits.
• Support membership retention, acquisition, and upgrade efforts through coordinated communications, outreach, and fulfillment.
• Coordinate mailing lists, distribution, and fulfillment for the UMFA Quarterly publication and other Development communications in partnership with colleagues.
• Provide administrative support for Development operations, departmental projects, and fundraising initiatives.
• Work collaboratively with UMFA departments and University Advancement colleagues to support effective Development operations and a positive experience for members and donors. Support additional departmental initiatives and special projects as assigned.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

• Requires a bachelor's (or equivalency) with up to 2 years of directly related work experience or a master's (or equivalency) degree.
• Demonstrated experience in administrative coordination, customer service, database management, membership services, financial transactions, or a related field.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple priorities.
• Strong written and verbal communication skills, including the ability to respond professionally and helpfully to member and donor inquiries.
• Demonstrated ability to handle confidential information, exercise sound judgment, and work collaboratively with colleagues.
• Proficiency with standard office software and the ability to learn database systems and other departmental technology.

Preferred Qualifications

• Experience in fundraising operations, membership administration, gift processing, donor relations, or nonprofit administration.
• Experience working with a CRM system, donor database, or membership database.
• Experience with financial tracking, transaction processing, record reconciliation, or reporting.
• Experience coordinating events, registrations, mailings, or other logistical activities.
• Experience with Raiser's Edge, Salesforce, or similar database systems

Preferences

• Passion for the arts and an appreciation for the role museums play in a community and university campus.
• Exceptional organizational skills and attention to detail.
• Demonstrated customer service experience and a commitment to providing welcoming, responsive service.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Strong written and verbal communication skills.
• Experience working with databases, CRM systems, or record management systems.
• Experience processing transactions or maintaining financial records, memberships, or donations.
• Experience supporting events, registrations, or hospitality operations.
• Proficiency with Microsoft Office and Outlook.
• Experience with Raiser's Edge, Salesforce, or similar database systems preferred, or the willingness and ability to learn a complex database system.
• Ability to maintain confidentiality and exercise sound judgment.
• Positive attitude, strong follow-through, and willingness to collaborate with others.

Special Instructions

Requisition Number: PRN46626B

Full Time or Part Time? Full Time

Department: 00073 - Utah Museum of Fine Arts

Location: Campus

Pay Rate Range: $42,000 - $45,000

Close Date: 01/29/2027

Open Until Filled