Development Coordinator

Utah; Salt Lake City (UT); On-site; USD 42,000 - 45,000; Full time

Job summary

The Utah Museum of Fine Arts ( UMFA ), located on the University of Utah campus, seeks a Development Coordinator to manage membership programs, gift processing, donor records, and event logistics. You will work closely with the Director of Development to support fundraising, stewardship, and engagement with members and donors.

Ideal candidates are organized, detail‑oriented, and collaborative, with strong written and verbal communication skills and a commitment to a positive donor experience.

Qualifications

• Requires a bachelor’s (or equivalency) with up to 2 years of related work experience.
• Equivalent master’s degree is acceptable.
• Experience in administrative coordination and customer service preferred.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information and work collaboratively.
• Proficiency with standard office software and CRM systems.

Responsibilities

• Manage daily administration of the UMFA development department and membership program.
• Process charitable gifts, memberships, sponsorships, pledges, matching gifts, and related transactions.
• Maintain donor, member, prospect, and sponsor records in the Museum’s database.
• Coordinate gift acknowledgements, pledge reminders, and other donor and member correspondence.
• Prepare membership, fundraising, and participation reports and assist with revenue tracking and reconciliation.
• Coordinate the administrative and logistical aspects of fundraising, donor, and member events, including the Museum Gala.
• Support donor recognition, stewardship activities, and sponsorship benefit fulfillment.
• Support membership retention, acquisition, and upgrade efforts through communications and fulfillment.
• Coordinate mailing lists, distribution, and fulfillment for UMFA Quarterly and other communications.
• Provide administrative support for Development operations and special projects.
• Work with UMFA and University Advancement colleagues to support Development operations.

Skills

Administrative coordination

Customer service

Database management

Membership services

Gift processing

Financial transactions

Data accuracy

Education

Bachelor’s degree or equivalency

Master’s degree (preferred)

Tools

Raiser’s Edge

Salesforce

Microsoft Office

Job description

Details

Open Date 10/29/2026

Requisition Number PRN46626B

Job Title Development

Working Title Development Coordinator

Career Progression Track P00

Track Level P1 - Entry Level Pro

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

VP Area Academic Affairs

Department 00073 - Utah Museum of Fine Arts

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $42,000 - $45,000

Close Date 01/29/2027

Job Summary

The Utah Museum of Fine Arts ( UMFA ), located on the University of Utah campus in the Marcia and John Price Museum Building, is home to a diverse collection of art spanning ancient through contemporary works from around the world. Established in 1951 and accredited by the American Alliance of Museums, the UMFA inspires critical dialogue and illuminates the role of art in our lives. Through its collections, exhibitions, and educational programs, the Museum connects people with art, encourages new perspectives, and serves communities across campus, the Wasatch Front, and the broader region.

The Development Coordinator supports the day-to-day operations of the UMFA Development Department, with primary responsibility for membership administration, gift processing, donor database management, acknowledgements, reporting, and fundraising event logistics.

Working closely with the Director of Development and Donor Engagement Manager, this position maintains accurate donor and member records, provides responsive and welcoming customer service, and coordinates the administrative and logistical details that support fundraising, stewardship, and member engagement. The ideal candidate is highly organized, detail-oriented, collaborative, and committed to building positive relationships with the Museum’s members, donors, and community supporters.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Manage the day-to-day administration of the UMFA development department and membership program, including membership processing, renewals, benefit fulfillment, member communications, and customer service.

• Process and document charitable gifts, memberships, sponsorships, pledges, matching gifts, and related transactions accurately and in a timely manner.

• Maintain accurate donor, member, prospect, and sponsor records in the Museum’s database, ensuring data integrity and organized documentation.

• Coordinate gift acknowledgements, pledge reminders, and other donor and member correspondence.

• Prepare membership, fundraising, and participation reports and assist with revenue tracking and reconciliation in collaboration with Museum and University Advancement colleagues.

• Coordinate the administrative and logistical aspects of fundraising, donor, and member events, including the Museum Gala.

• Support donor recognition, stewardship activities, and sponsorship benefit fulfillment to ensure donors and sponsors receive appropriate acknowledgement and benefits.

• Support membership retention, acquisition, and upgrade efforts through coordinated communications, outreach, and fulfillment.

• Coordinate mailing lists, distribution, and fulfillment for the UMFA Quarterly publication and other Development communications in partnership with colleagues.

• Provide administrative support for Development operations, departmental projects, and fundraising initiatives.

• Work collaboratively with UMFA departments and University Advancement colleagues to support effective Development operations and a positive experience for members and donors. Support additional departmental initiatives and special projects as assigned.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

• Requires a bachelor’s (or equivalency) with up to 2 years of directly related work experience or a master’s (or equivalency) degree.

• Demonstrated experience in administrative coordination, customer service, database management, membership services, financial transactions, or a related field.

• Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple priorities.

• Strong written and verbal communication skills, including the ability to respond professionally and helpfully to member and donor inquiries.

• Demonstrated ability to handle confidential information, exercise sound judgment, and work collaboratively with colleagues.

• Proficiency with standard office software and the ability to learn database systems and other departmental technology.

PREFERRED QUALIFICATIONS

• Experience in fundraising operations, membership administration, gift processing, donor relations, or nonprofit administration.

• Experience working with a CRM system, donor database, or membership database.

• Experience with financial tracking, transaction processing, record reconciliation, or reporting.

• Experience coordinating events, registrations, mailings, or other logistical activities.

• Experience with Raiser’s Edge, Salesforce, or similar database systems

Preferences

• Passion for the arts and an appreciation for the role museums play in a community and university campus.

• Exceptional organizational skills and attention to detail.

• Demonstrated customer service experience and a commitment to providing welcoming, responsive service.

• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.

• Strong written and verbal communication skills.

• Experience working with databases, CRM systems, or record management systems.

• Experience processing transactions or maintaining financial records, memberships, or donations.

• Experience supporting events, registrations, or hospitality operations.

• Proficiency with Microsoft Office and Outlook.

• Experience with Raiser’s Edge, Salesforce, or similar database systems preferred, or the willingness and ability to learn a complex database system.

• Ability to maintain confidentiality and exercise sound judgment.

• Positive attitude, strong follow-through, and willingness to collaborate with others.

Type Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at https://oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.