Development Coordinator

Maine Preservation; Yarmouth (ME); Remote; USD 45,000 - 65,000; Full time

Job summary

A leading nonprofit organization in Maine is seeking a Development Coordinator to drive fundraising efforts and engage with the community. The successful candidate will coordinate events, manage grant applications, and collaborate with the Executive Director to achieve strategic goals. This role offers a unique opportunity to shape the future of historic preservation throughout Maine, providing a chance for professional growth and the ability to work in a mission-driven environment.

Benefits

$500 monthly stipend toward health insurance premium

Qualifications

• At least two years of nonprofit fundraising experience.
• Excellent written and verbal communication skills.
• Working knowledge of Microsoft Office and database management.

Responsibilities

• Implement fundraising programs including membership and grant writing.
• Coordinate and prepare for events, including an annual fundraising gala.
• Maintain accurate records and manage communications with stakeholders.

Skills

Communication

Organization

Relationship-building

Data analysis

Proactive problem-solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Database management software

Adobe Creative Suite

Canva

Job description

3 days ago Be among the first 25 applicants

Direct message the job poster from Maine Preservation

The Development Coordinator is responsible for implementing a fundraising program that includes membership, grant writing, corporate sponsorship, and special events under the direction of the Executive Director. The successful candidate will also work closely with the Development Committee, Gala Subcommittee, and Board of Directors to achieve fundraising goals and strategies.

This role requires a professional who excels in communication, organization, and relationship-building—and thrives in a dynamic, mission-driven environment. This is a key position with the opportunity for advancement and to help shape the future of communities across Maine.

The Development Coordinator must take initiative and be dependable; work effectively in a remote office; collaborate with other staff and the board to help execute organizational strategies; and manage workflow efficiently.

Key Responsibilities

Grants

·Maintain a calendar of existing grant opportunities

·Prepare grant submissions and draft reports in collaboration with the Executive Director and Director of Programs & Services

Membership & Corporate Sponsorship

·Draft effective supporter communications and marketing materials, including email newsletters and the annual Year in Review

·Coordinate, generate, and distribute renewal requests, acknowledgment letters, and miscellaneous digital and printed correspondence

·Generate and manage mailing lists and coordinate benefits

·Ensure membership and sponsorship content on the website and newsletters is current

·Assist Executive Director in cultivating major gift prospects, whether individual or corporate

Event Planning & Engagement

·Coordinate and prepare for Gala Subcommittee meetings

·Produce members-only walking tours and other special events

·Execute annual fundraising gala, auction, and donor cultivation events

·Answer email and phone inquiries from members and the general public

·Regularly interact with members, volunteers, vendors, partner organizations, and the general public

·Support other organization events as needed

Development Operations & Database Management

·Coordinate and prepare for Development Committee meetings

·Set up and manage event registrations using the NeonOne database; set up new functionality as needed

·Enter donations, grants, membership, and sponsorship payments into the database

·Produce acknowledgement letters for grant funders and donors

·Maintain clear, accurate records in the database

·Assist other staff members in using Neon One

·Process incoming donations and make deposits

·Provide basic office support, including ordering office supplies and equipment

·Support Executive Director on annual tax filing and budget projections

·Perform other relevant duties as requested

Qualifications

· At least two years of nonprofit fundraising experience

· Excellent written and verbal communication skills

·Working knowledge of Microsoft Office suite and the ability to quickly learn new software

·Experience with database management software and an interest in data analysis

·Exceptional organizational skills, attention to detail, and proactive problem-solving skills

·Demonstrated ability to work independently as well as part of a team of colleagues, Board members, and volunteers

·Flexibility, positivity, and a sense of humor

·Bachelor’s degree or equivalent

Preferred

·A working knowledge of, or interest in, Maine’s history and heritage

·Experience in historic preservation

·Proficiency in design software, such as Adobe Creative Suite or Canva

•This is a remote position with some flexibility in scheduling

•Regular in-state travel is required, along with attendance at weekly in-person staff meetings in Yarmouth and occasional in-person events across the state

Salary & Benefits

•$45,000-$65,000, commensurate with experience

•$500 monthly stipend toward health insurance premium

About Maine Preservation

Founded in 1972, Maine Preservation is a nonprofit organization dedicated to promoting and preserving historic places, buildings, downtowns and neighborhoods--strengthening the cultural and economic vitality of Maine communities.

We are a small team that values camaraderie and loves dogs. We have mutual respect for work/life balance and lovingly embrace the quirky characters and culture of historic preservation and Maine in general. We prefer the scenic route, mom & pop shops, and gas station restaurants.

To Apply

Send a cover letter and resume in PDF format to [e-mail] with “Development Coordinator” in the subject line. Applications will be reviewed on a rolling basis, so we encourage interested candidates to express interest as soon as possible. Shortlisted candidates will be contacted promptly for a preliminary Zoom interview.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

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