Development Coordinator

Rice University in; Houston (TX); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Rice University seeks a Development Coordinator to support the Reunion and Volunteer Giving team. This hybrid role involves administrative tasks, managing data, and compiling reports to help achieve annual giving goals. Candidates should possess strong organizational and interpersonal skills, with a commitment to excellence in support of diverse alumni engagement.

Qualifications

• 2+ years of experience in an administrative position.
• Professional interaction with all levels of staff.
• Ability to handle sensitive information appropriately.

Responsibilities

• Manage scheduling of staff or volunteer meetings.
• Compile and generate reports on campaign metrics.
• Assist with volunteer or donor follow-up.

Skills

Organizational

Interpersonal

Time Management

Attention to Detail

Communication

Customer Service

Multi-tasking

Education

HS Diploma or equivalent

Tools

Microsoft Office Suite

Fundraising Database Software

Job description

All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

Reporting to the Director of Reunion and Volunteer Giving, the Development Coordinator provides overall administrative and program support to the Reunion and Volunteer Giving team in the Development and Alumni Relations division. This position is responsible for scheduling staff or volunteer meetings, submitting expense reports, preparing documents and presentations, managing reunion and volunteer data entry, and assisting with volunteer or donor follow-up. In addition, the incumbent compiles weekly, monthly, and ad-hoc reports regarding reunion campaign metrics, volunteer engagement, and gift officer outcomes. The Development Coordinator will work closely with the entire Annual Giving team, as well as with campus partners, to achieve the goals of the reunion and volunteer giving program.

The ideal candidate is a self-starter who demonstrates professionalism and employs excellent organizational, interpersonal and time management skills, attention to detail, writing ability, software expertise, and a team-centered approach to success.

Workplace Requirements:

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440 , work arrangements may be subject to change.

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

• HS Diploma or equivalent
• 2+ years of experience in an administrative position, with extensive professional interaction with all levels of staff and leadership that are internal and external to an organization
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• Skills:
  • Proficient computer skills and demonstrated experience with office software and email applications
  • Proficiency in Microsoft Office Suite
  • Demonstrated success in follow-through and completing routine tasks
  • Advanced organizational skills and attention to detail
  • Advanced verbal and written communication skills
  • Excellent customer service and interpersonal skills
  • Ability to prioritize and multi-task

Development Coordinator (Finance)

Special Instructions to Applicants :

All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

Reporting to the Director of Reunion and Volunteer Giving, the Development Coordinator provides overall administrative and program support to the Reunion and Volunteer Giving team in the Development and Alumni Relations division. This position is responsible for scheduling staff or volunteer meetings, submitting expense reports, preparing documents and presentations, managing reunion and volunteer data entry, and assisting with volunteer or donor follow-up. In addition, the incumbent compiles weekly, monthly, and ad-hoc reports regarding reunion campaign metrics, volunteer engagement, and gift officer outcomes. The Development Coordinator will work closely with the entire Annual Giving team, as well as with campus partners, to achieve the goals of the reunion and volunteer giving program.

The ideal candidate is a self-starter who demonstrates professionalism and employs excellent organizational, interpersonal and time management skills, attention to detail, writing ability, software expertise, and a team-centered approach to success.

Workplace Requirements:

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440 , work arrangements may be subject to change.

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements:

• HS Diploma or equivalent
• 2+ years of experience in an administrative position, with extensive professional interaction with all levels of staff and leadership that are internal and external to an organization
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• Skills:
  • Proficient computer skills and demonstrated experience with office software and email applications
  • Proficiency in Microsoft Office Suite
  • Demonstrated success in follow-through and completing routine tasks
  • Advanced organizational skills and attention to detail
  • Advanced verbal and written communication skills
  • Excellent customer service and interpersonal skills
  • Ability to prioritize and multi-task

Preferences:

• Bachelor's Degree
• 3+ years of related experience
• Experience in a fundraising environment in an educational or non-profit organization
• High level of maturity and emotional intelligence with capability of exercising good judgment
• Ability to handle sensitive and confidential information appropriately and tactfully
• Familiarity with fundraising database software and recordkeeping
• Detail oriented with strong organizational skills and the ability to handle multiple priorities in a fast-paced environment
• Creativity, motivation, and superior problem-solving skills
• Experience with Blackbaud CRM or other advancement system
• Experience in a PC Windows environment
• Ability to adapt to different software applications
• Familiarity with ERP systems (Oracle, Workday, etc.)
• Experience in online accounting and transaction vouchering

Essential Functions:

• Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, reports, brochures, and displays
• Plans and schedules calendar(s), resolves calendaring conflicts, and arranges travel
• Processes and monitors financial transactions, including resolution of discrepancies
• Performs other duties as assigned

Additional Functions:

• Manages reunion and volunteer information in OwlConnect, the campus-wide advancement system and GiveCampus, the Development and Alumni Relations volunteer management system
• Serves as liaison to teams within Development and Alumni Relations and with campus partners
• Oversees special projects as assigned
• Open office environment

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or [e-mail] for support.

If you have any questions, please email us at [e-mail] . Thank you for your interest in employment with Rice University.