Development Coordinator

Holy Family Institute; Emsworth (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Prescription coverage

Dental and vision plans

FSA

Legal assistance

Cyber security coverage

Retirement savings plan with employer

Disability insurance

Life insurance

Voluntary life insurance

Mileage and expense reimbursement

Vacation time

Sick time

12 paid holidays

EAP

Job summary

Holy Family Institute is seeking a Development Coordinator to advance fundraising efforts through grant management, donor communications, and event coordination. The role supports grant applications, donor stewardship, and development communications while overseeing project timelines and donor relationships.

The position requires a Bachelor’s degree in a related field and 2–4 years of nonprofit fundraising or communications experience, with strong writing and project management skills.

Qualifications

• Bachelor's degree in communications, nonprofit management or related field and 2–4 years nonprofit fundraising experience.
• Experience writing grants, donor communications, and managing multiple projects with deadlines.
• Knowledge of fundraising databases, email marketing tools, and MS Office.

Responsibilities

• Assist with grant research, proposal writing, reporting, deadline tracking, and funder documentation.
• Support annual giving campaigns, direct mail appeals, online fundraising, donor recognition and stewardship, and acknowledgment communications.
• Coordinate fundraising events, sponsorship fulfillment, registrations, materials, and event logistics.
• Develop and distribute fundraising communications, including email campaigns, social media, newsletters, and website updates.
• Assist with maintaining donor records, processing gifts, and generating reports.

Skills

Grant writing

Donor stewardship

Project management

Communication

Detail oriented

Education

Bachelor's degree in a relevant field

Tools

Raiser's Edge

Email marketing platforms

Microsoft Office

Job description

is a 125-year-old Catholic organization that employs more than 350 people in Allegheny, Armstrong, and Beaver Counties. HFI provides help, hope, and healing to more than 40,000 children and families each year through 12 social service and educational programs.

At Holy Family Institute, true well-being encompasses not only an employee's physical health, but also their financial, emotional, and purposeful aspects of life. To support our employees and their families in achieving total wellness, HFI provides a competitive and comprehensive employee benefit program.

• Medical coverage available with a deductible reimbursement plan
• Prescription coverage
• Dental and vision plans
• Flexible spending account (FSA)
• Legal assistance
• Cyber security coverage
• Retirement savings plan with employer match
• Employer-paid short-term and long-term disability
• Free life insurance and AD&D
• Additional voluntary life insurance
• Mileage and expense reimbursement
• Vacation time
• Sick time
• 12 paid holidays
• Employee assistance program (EAP)

Hours

Full-Time position with need for flexibility in hours – salaried exempt

Position Overview

The Development Coordinator supports Holy Family Institute’s fundraising efforts through grant management, donor communications, event coordination, and administrative support. This role helps drive fundraising success by managing projects, maintaining donor relationships, supporting grant applications, coordinating events, and overseeing development communications.

Primary Responsibilities

• Assist with grant research, proposal writing, reporting, deadline tracking, and funder documentation.
• Support annual giving campaigns, direct mail appeals, online fundraising initiatives, donor recognition and stewardship, and acknowledgment communications.
• Coordinate fundraising events, sponsorship fulfillment, registrations, promotional materials, and event logistics.
• Develop and distribute fundraising communications, including email campaigns, social media content, newsletters, and website updates.
• Assist with maintaining donor records, processing gifts, and generating reports.

Qualifications

• Bachelor’s degree in communications, marketing, nonprofit management, public administration, English, or a related field preferred.
• 2-4 years of experience in nonprofit development, fundraising, grant writing, marketing, or a related area.
• Experience writing grants, donor communications, and managing multiple projects and deadlines.
• Knowledge of fundraising databases (Raiser’s Edge preferred), email marketing platforms, and Microsoft Office.
• Commitment to the organization’s mission and values.
• Must possess Act 33/34 and FBI clearances, a valid Pennsylvania driver’s license, and be at least 21 years of age.
• Ability to perform essential job functions in compliance with applicable federal, state, and local requirements.

Skills

• Strong writing, editing, proofreading, organizational, and project management abilities.
• Excellent attention to detail and ability to manage competing priorities.
• Strong interpersonal and collaboration skills.
• Ability to work independently, maintain confidentiality, and provide exceptional donor stewardship.
• Familiarity with nonprofit fundraising and grant management best practices.

Physical Requirements

• Ability to lift and transport event materials weighing up to 25 pounds as needed.
• Availability to attend occasional evening and weekend fundraising events.
• Ability to perform sedentary work, including extended periods of computer and desk work.

Mission and Need:

Holy Family Institute (HFI) is a 125-year-old Catholic organization with an impeccable history of serving children and families in the Pittsburgh Region. We are one of Pittsburgh’s largest social service organizations. We are an independent organization guided by Catholic Social Teachings and serving people of all faiths and backgrounds.

Commitment to Social Justice

Holy Family Institute and its affiliated organizations are committed to an environment that respects and values every human being and individual differences. We will invest time and resources to create an inclusive environment for all of our stakeholders. This means we will respect diversity that includes race, ethnicity, gender, socioeconomic status, education, disability, language, and sexual orientation. We also believe that we should be “Faithful Listeners” and embrace diversity of ideas, perspectives, and values. We believe in providing access, opportunity, fair treatment, and advancement for all people. Believing that “God is Found in Everyday Activities” we will do our best to eliminate barriers that prevent full participation in our programs and services. We believe “Loving Relationships” means that all are welcome, all are neighbors, and there are no exceptions. With this belief we aim to create an environment in which any individual or group can feel welcomed, respected, supportive, and valued.

Holy Family Institute is an Equal Opportunity Employer

Holy Family Institute and its affiliated organizations are committed to an environment that respects and values every human being and individual differences. We will respect race, ethnicity, gender, socioeconomic status, education, disability, language, and sexual orientation. We also believe that we should be "Faithful Listeners" and embrace a variety of ideas, perspectives and values. We believe in providing access, opportunity, fair treatment, and advancement for all people. Believing that "God is Found in Every Day Activities" we will do our best to eliminate barriers that prevent full participation in our programs and services. We believe "Loving Relationships" means that all are welcome, all are neighbors, and there are no exceptions. With this belief we aim to create an environment in which any individual or group can feel welcomed, respected, supportive and valued.