Payroll & Benefits Analyst

Holy Family Institute; Emsworth (Allegheny County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

Dental and vision plans

Retirement savings plan with employer match

Employer-paid short-term and long-term disability

12 paid holidays

Job summary

Holy Family Institute is seeking a Payroll and Benefits Administrator in Emsworth, PA. This role involves managing payroll processing and employee benefits while ensuring compliance with applicable laws. Candidates should have a Bachelor's degree and at least three years of relevant experience.

The Institute is dedicated to creating an inclusive environment and offers a competitive employee benefits program. Strong communication and attention to detail are essential for success in this position.

Qualifications

• Minimum of 3 years’ experience with benefits administration or similar role.
• SHRM Certification preferred but not required.
• Must have or be able to obtain Act 33, 34, and FBI Clearances.

Responsibilities

• Process payroll accurately and on time.
• Administer employee benefits programs including onboarding and ongoing support.
• Ensure compliance with payroll and benefits regulations.

Skills

Communication skills

Attention to detail

Problem-solving skills

HRIS proficiency

Microsoft Excel

Education

Bachelor’s degree in Human Resources, Accounting, Business, or related field

Job description

is a 125-year-old Catholic organization that employs more than 350 people in Allegheny, Armstrong, and Beaver Counties. HFI provides help, hope, and healing to more than 40,000 children and families each year through 12 social service and educational programs.

At Holy Family Institute, true well-being encompasses not only an employee's physical health, but also their financial, emotional, and purposeful aspects of life. To support our employees and their families in achieving total wellness, HFI provides a competitive and comprehensive employee benefit program.

• Medical coverage available with a deductible reimbursement plan
• Prescription coverage
• Dental and vision plans
• Flexible spending account (FSA)
• Legal assistance
• Cyber security coverage
• Retirement savings plan with employer match
• Employer-paid short-term and long-term disability
• Free life insurance and AD&DD
• Additional voluntary life insurance
• Mileage and expense reimbursement
• Vacation time
• Sick time
• 12 paid holidays
• Employee assistance program (EAP)

Location: Emsworth

Hours: Salaried Exempt, flexible to meet the needs of the program

Mission and Need

Holy Family Institute (HFI) is a 125-year-old Catholic organization with an impeccable history of serving children and families in the Pittsburgh Region. We are one of Pittsburgh’s largest social service organizations operating 15 programs in three counties. We are an independent organization guided by Catholic Social Teachings and serving people of all faiths and backgrounds.

Essential Duties and Responsibilities

Responsible for providing comprehensive payroll and benefits administration by processing accurate, timely payroll; ensuring compliance with all applicable laws and regulations; and managing employee benefits programs, including health, retirement, and leave. Serves as a key liaison between employees, management, and third‑party vendors, handling audits, reporting, and issue resolution while maintaining strong regulatory knowledge and improving processes. Additionally supports employees through enrollment, training, and ongoing communication, while delivering data-driven insights to leadership.

General Statement of Duties

• Manage full-cycle payroll: process payroll accurately/on time, issue payments, and handle adjustments, voids, and reconciliations
• Ensure compliance with federal, state, and local payroll and benefits regulations; maintain knowledge of key laws (ERISA, FMLA, COBRA, ACA, etc.)
• Administer employee benefits programs (health, retirement, leave), including onboarding, open enrollment, and ongoing employee support
• Lead 401(k) administration: coordinate committee materials, manage audits, and work with advisors/recordkeepers
• Oversee leave management, workers’ compensation claims, and coordination with third‑party vendors
• Audit and analyze payroll/benefits data, prepare reports, and present insights to leadership
• Manage vendor relationships, reconcile invoices, and ensure accurate, timely payments
• Conduct compliance reporting and audits; recommend process improvements based on findings
• Support HR functions including new hire training and employee communications on benefits
• Maintain strict confidentiality of sensitive employee and organizational information

Requirements

• Bachelor’s degree in Human Resources, Accounting, Business, or a related field.
• Minimum of 3 years’ experience with benefits administration, Human Resources, or a similar role.
• SHRM Certification preferred but not required.
• Proficiency with HRIS systems and Microsoft Office (specifically excel).
• Candidate must have excellent communication skills in English (read, write, and speak).
• Attention to detail and problem‑solving skills.
• Must be 21 years of age or older.
• Must have or be able to obtain Act 33, 34 and FBI Clearances.
• Must have a valid PA driver’s license.

Physical Requirements

• Ability to perform the essential job functions consistently, safely and successfully with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.
• Must be able to follow process for crisis and behavior de‑escalation techniques as taught by the program.
• Must be able to talk, listen and speak clearly on telephone.

Commitment to Social Justice

Holy Family Institute and its affiliated organizations are committed to an environment that respects and values every human being and individual differences. We will invest time and resources to create an inclusive environment for all of our stakeholders. This means we will respect diversity that includes race, ethnicity, gender, socioeconomic status, education, disability, language, and sexual orientation. We also believe that we should be “Faithful Listeners” and embrace diversity of ideas, perspectives, and values. We believe in providing access, opportunity, fair treatment, and advancement for all people. Believing that “God is Found in Everyday Activities” we will do our best to eliminate barriers that prevent full participation in our programs and services. We believe “Loving Relationships” means that all are welcome, all are neighbors, and there are no exceptions. With this belief we aim to create an environment in which any individual or group can feel welcomed, respected, supportive, and valued.

Equal Opportunity Employer

Holy Family Institute is an Equal Opportunity Employer.