Development Associate (Salary)

The University of Texas at Austin; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid leave

Job summary

The University of Texas at Austin is seeking a Development Associate to provide comprehensive administrative, operational, and donor stewardship support to the Development Team. The role coordinates gift processing, donor records, and event logistics to strengthen relationships and advance philanthropy priorities.

Responsibilities include calendar management, reimbursements, donor communications, and production of acknowledgments and reports, enabling effective fundraising operations across

Qualifications

• Bachelor’s degree required; relevant education/experience may be substituted as appropriate.
• Three years of experience in development, fundraising, event planning, or related field.
• Excellent written and verbal communication with high attention to detail.
• Strong organizational, time management, and project management skills in a fast-paced setting.
• Self-motivated, proactive team player with problem solving and customer service skills.

Responsibilities

• Schedule meetings and coordinate calendars for gift officers and executives.
• Prepare expense reimbursements and process travel-related documents.
• Maintain donor database and update records and engagement data.
• Coordinate meetings, events, and donor stewardship activities.
• Reconcile gift reports and collaborate with departments to ensure accurate processing.
• Track pledges and manage acknowledgments and donor correspondence.

Skills

Communication

Organization

Project management

Vendor coordination

Customer service

Education

Bachelor’s degree

Tools

Microsoft Office

Adobe Acrobat

Databases

Job description

Development Associate (Salary)

Competitive benefits package includes health insurance, retirement plans, and paid leave. Additional information is available at https://hr.utexas.edu/prospective/benefits.

Purpose

The development associate supports the college’s fundraising efforts by providing comprehensive administrative, operational, and donor stewardship support to the Development Team. This position coordinates gift processing and acknowledgments, maintains donor records and development systems, supports the chief development officer and gift officers, coordinates meetings and events, and manages projects that strengthen donor relationships and advance the college’s philanthropic priorities.

Responsibilities

• Schedule meetings and coordinate calendars, resources, and logistics for gift officers, the Chief Development Officer, and the Development team.
• Prepare RTAs, OOEFs, and process reimbursements for travel, entertainment, and other Development team expenditures.
• Serve as a liaison between the Development Team and Business Services to ensure compliance with University policies and procedures.
• Manage the Development Team calendar, prepare meeting materials, and track follow‑up items and action steps.
• Maintain and update the donor database, recording engagement activities, maintaining watch lists, and tracking event attendance.
• Maintain and organize electronic development files and records.
• Coordinate and track custom donor stewardship efforts, including birthday cards, get‑well cards, recognition gifts, and other donor outreach.
• Process, document, and track incoming gifts, including cash, checks, gifts‑in‑kind, and other charitable contributions, for deposit.
• Reconcile weekly gift reports and collaborate with Texas Development and financial partners to ensure accurate processing.
• Track pledges and manage pledge reminders.
• Prepare and coordinate the weekly production of donor acknowledgment letters for gifts, pledges, and routine Development correspondence.
• Maintain and update acknowledgment letter templates.
• Generate weekly reports and oversee all aspects of acknowledgment letter production, including mail merges, formatting, proofreading, routing for signature, mailing, scanning, tracking, and filing.
• Track endowment plaques and coordinate updates to the College of Education Endowment Plaque Wall.
• Collaborate with the Director of Development Operations to prepare, edit, and organize materials for annual endowment impact reports.
• Partner with the Chief Development Officer, Director of Development Operations, and gift officers to support stewardship initiatives, including holiday gifts, thank‑you gifts, special mailings, and donor correspondence.
• Provide administrative and logistical support for Advisory Council meetings and regional alumni events, including coordinating supplies, preparing meeting materials, and assisting with event logistics.
• Support annual giving initiatives and special events.
• Provide front office support in SZB 2.804 by greeting visitors, answering questions, and welcoming guests.
• Answer and route incoming calls.
• Manage the Development team’s ProCard, office supply purchasing, and vendor relationships, including the copier/printer contract.

Required Qualifications

• Bachelor’s degree.
• Three years of experience in development, fundraising, event planning, or a related field. Relevant education and experience may be substituted as appropriate.
• Excellent written and verbal communication skills, including strong attention to detail and accuracy.
• Strong organizational, time management, and project management skills with the ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment.
• Self‑motivated, proactive team player with strong problem‑solving, critical thinking, and customer service skills.
• Experience coordinating vendors, events, and multiple internal and external stakeholder relationships.
• Proficiency with databases and Microsoft Office applications, including Excel, Word, Outlook, PowerPoint, and Adobe Acrobat.
• Demonstrated ability to improve processes, manage complex information, and support fundraising initiatives with a high standard of excellence.

Preferred Qualifications

• Experience with UT databases such as VIP.
• Experience composing, editing, and proofreading professional correspondence.
• Experience creating, tracking, and reporting metrics related to fundraising or outreach efforts.
• Experience working with complex data and information.
• Experience in higher education and/or a related industry such as sales, hospitality, or account management.

Salary Range

$50,000 + depending on qualifications

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.