Associate Director of Development, Events

Phase2 Technology; Austin (TX); On-site; USD 52,830 - 64,570; Full time

Job summary

Dell Medical School is seeking an Associate Director of Development, Events to lead institutional-level donor events for UT Dell Medical. This role partners with the development team to design, plan, and execute events that cultivate philanthropy and advance fundraising priorities.

The successful candidate will manage strategic event planning, vendor relations, budgets, and post-event evaluation, while coordinating cross-functional teams to deliver high-quality experiences on campus and

Qualifications

• Requires a Bachelor's Degree in Communications, Public Affairs, Nonprofit Management, or related field with at least 3 year(s) of experience in direct event management.
• Experience supporting senior administrators, faculty, and gift officers.
• Master’s Degree in Public Administration, Higher Education, or related field with at least 5 year(s) of experience in strategic event planning and donor engagement.
• Experience in academic medicine, healthcare, or development.
• Experience with CRM systems and project management tools.
• Experience in healthcare or higher education fundraising events.

Responsibilities

• Strategic event planning aligned with fundraising goals.
• Lead execution of high-impact in-person, virtual, and hybrid events.
• Manage budgets, vendor contracts, and partnerships.
• Track performance, ROI, and CRM data.

Skills

Event planning

Donor engagement

Stakeholder coordination

Public speaking

Education

Bachelor’s degree in Communications/Public Affairs/Nonprofit Management

Master’s degree in Public Administration/Higher Education

Tools

CRM systems

Project management tools

Job description

Job Posting Title:

Associate Director of Development, Events

Hiring Department:

Dell Medical School

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Aug 03, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Dell Medical is seeking an Associate Director of Development, EventsPurpose Reports to senior director of development, events. This position will work with the development team to identify, cultivate and steward donors through institutional and philanthropic events for UT Dell Medical. They are responsible for conceptualizing, planning and coordinating institutional-level and development events as assigned, ensuring that each experience is professional, aligned with UT Dell Med goals and priorities and showcases the impact of philanthropy.

Responsibilities

1. Strategic Event Planning & Program Development

• Contribute to the development of the annual events strategy by providing insights, recommendations, and operational expertise aligned with institutional priorities and fundraising goals.
• Lead execution of the strategic events plans, ensuring development-focused events support donor cultivation, stewardship, campaign priorities, and prospect engagement.
• Translate strategic direction into compelling, donor-centric event programming that elevates engagement and advances relationship-building.
• Identify and secure faculty, speakers, and program participants to support enterprise event objectives and messaging.

2. Event Execution & Project Leadership

• Lead the planning and execution of a portfolio of high-impact in-person, virtual, and hybrid events, ensuring alignment with strategic direction and reflective of enterprise’s standard excellence*
• Oversee day-to-day event management, including timelines, logistics, run-of-show development, and onsite execution.*
• Serve as project lead for assigned events, coordinating across stakeholders while escalating key decisions and risks to senior leadership as appropriate.*
• Partner with communications and development teams to implement messaging, scripts, and event materials that reflect established strategy and brand standards.Financial,

3. Vendor & Resource Management

• Manage event budgets and track expenses, ensuring alignment with approved parameters and advising leadership on risks or optimization opportunities.
• Responsible for submission of financial documentation, end-to‑end
• Lead sourcing, negotiation, and coordination of vendor contracts in compliance with institutional policies; elevate exceptions or high‑impact decisions as needed.
• Maintain and strengthen vendor partnerships to support efficient execution and high‑quality delivery.

4. Operations & Performance Tracking

• Provide day-to-day coordination and guidance to event staff, including delegation, support, and alignment on priorities.
• Lead staffing plans and oversee onsite team coordination to ensure seamless event execution.
• Execute post‑event evaluation processes, including survey tracking, reporting, and ROI analysis; share insights and recommendations with leadership.
• Maintain and enhance operational processes, tools, and documentation to improve efficiency, consistency, and team effectiveness.
• Ensure all data is accurately reflected in the CRM.

Marginal or Periodic Functions:

• Supports special projects such as campaign branding refresh and creative audits.
• Assists with feasibility studies and quiet‑phase campaign strategies
• Other related duties as assigned.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

EDUCATION & EXPERIENCE

Minimum Qualifications:

Requires a Bachelor's Degree in Communications, Public Affairs, Nonprofit Management, or related field with at least 3 year(s) of experience in direct event management.

• Experience supporting senior administrators, faculty, and gift officers.

Preferred Qualifications:

• Master's Degree in Public Administration, Higher Education, or related field with at least 5 year(s) of experience in strategic event planning and donor engagement.
• Experience in academic medicine, healthcare, or development.
• Experience with CRM systems and project management tools.
• Experience in healthcare or higher education fundraising events.

Salary Range

$58,700 + depending on qualifications

WORKING ENVIRONMENT/EQUIPMENT

• Standard office equipment
• Repetitive use of a keyboard
• May work around standard office conditions. Occasional travel may be required.
• Extended work hours to include nights and weekends will be required on an as needed basis.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.