Development Associate (Salary)

Phase2 Technology; Austin (TX); On-site; USD 50,000 - 60,000; Full time

Job summary

The University of Texas at Austin is seeking a Development Associate to support the Education - Office of the Dean with administrative, operational, and donor stewardship responsibilities on a collaborative Development Team.

This role offers exposure to development operations, donor engagement, stewardship, project management, and event coordination, ideal for a proactive professional in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• Three years of experience in development, fundraising, event planning, or related field.
• Excellent written and verbal communication skills with attention to detail.
• Strong organizational, time management, and project management abilities in a fast-paced environment.
• Self-motivated, proactive team player with problem-solving and customer service skills.
• Experience coordinating vendors, events, and multiple stakeholders.
• Proficiency with databases and Microsoft Office applications.

Responsibilities

• Schedule meetings and coordinate calendars, resources, and logistics for gift officers and leadership.
• Prepare RTAs, OOEFs, and reimbursements for travel and expenses.
• Liaise between Development Team and Business Services to ensure policy compliance.
• Manage calendar, materials, and follow-up items.
• Maintain donor database, activity notes, and event attendance tracking.
• Maintain electronic development files and records.
• Coordinate donor stewardship efforts like cards and gifts.

Skills

Communication skills

Organizational skills

Project management

Vendor coordination

MS Office Suite

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Adobe Acrobat

Job description

Job Posting Title: Development Associate (Salary)

Hiring Department: Education - Office of the Dean

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full‑time benefits‑eligible employees), retirement plans, and paid leave, in addition to other programs and services. Additional information is available at https://hr.utexas.edu/prospective/benefits.

Purpose

The development associate supports the college's fundraising efforts by providing comprehensive administrative, operational, and donor stewardship support to the Development Team. This position coordinates gift processing and acknowledgments, maintains donor records and development systems, supports the chief development officer and gift officers, coordinates meetings and events, and manages projects that strengthen donor relationships and advance the college's philanthropic priorities.

Join a collaborative, high‑performing Development Team that is passionate about advancing education and creating meaningful impact through philanthropy. This role offers the opportunity to gain experience across multiple areas of fundraising, including development operations, donor engagement, stewardship, project management, and event coordination, making it an excellent opportunity for a proactive, organized professional who enjoys learning, taking initiative, and contributing in a fast‑paced environment.

Responsibilities

• Schedule meetings and coordinate calendars, resources, and logistics for gift officers, the Chief Development Officer, and the Development team.
• Prepare RTAs, OOEFs, and process reimbursements for travel, entertainment, and other Development team expenses.
• Serve as a liaison between the Development Team and Business Services to ensure compliance with University policies and procedures.
• Manage the Development Team calendar, prepare meeting materials, and track follow‑up items and action steps.
• Maintain and update the donor database, including recording engagement activities, maintaining watch lists, and tracking event attendance.
• Maintain and organize electronic development files and records.
• Coordinate and track custom donor stewardship efforts, including birthday cards, get‑well cards, recognition gifts, and other donor outreach.

Gift Processing and Acknowledgment

• Process, document, and track incoming gifts, including cash, checks, gifts‑in‑kind, and other charitable contributions, for deposit.
• Reconcile weekly gift reports and collaborate with Texas Development and financial partners to ensure gifts are processed accurately.
• Track pledges and manage pledge reminders.
• Prepare and coordinate the weekly production of donor acknowledgment letters for gifts, pledges, and other routine Development correspondence.
• Maintain and update acknowledgment letter templates.
• Generate weekly reports and oversee all aspects of acknowledgment letter production, including mail merges, formatting, proofreading, routing for signature, mailing, scanning, tracking, and filing.
• Track endowment plaques and coordinate updates to the College of Education Endowment Plaque Wall.

Projects‑Based Development Work

• Collaborate with the Director of Development Operations to prepare, edit, and organize materials for annual endowment impact reports.
• Partner with the Chief Development Officer, Director of Development Operations, and gift officers to support stewardship initiatives, including holiday gifts, thank‑you gifts, special mailings, and donor correspondence.
• Provide administrative and logistical support for Advisory Council meetings and regional alumni events, including coordinating supplies, preparing meeting materials, and assisting with event logistics.
• Support annual giving initiatives and special events.
• Percentage of time may increase based on project scope and departmental priorities.

General Office and Clerical Assistance

• Provide front office support in SZB 2.804 by greeting visitors, answering questions, and welcoming guests.
• Answer and route incoming calls.
• Manage the Development team's ProCard, office supply purchasing, and vendor relationships, including the copier/printer contract.

Required Qualifications

• Bachelor's degree.
• Three years of experience in development, fundraising, event planning, or a related field. Relevant education and experience may be substituted as appropriate.
• Excellent written and verbal communication skills, including strong attention to detail and accuracy.
• Strong organizational, time management, and project management skills with the ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment.
• Self‑motivated, proactive team player with strong problem‑solving, critical thinking, and customer service skills.
• Experience coordinating vendors, events, and multiple internal and external stakeholder relationships.
• Proficiency with databases and Microsoft Office applications, including Excel, Word, Outlook, PowerPoint, and Adobe Acrobat.
• Demonstrated ability to improve processes, manage complex information, and support fundraising initiatives with a high standard of excellence.

Preferred Qualifications

• Experience with UT databases such as VIP.
• Experience composing, editing, and proofreading professional correspondence.
• Experience creating, tracking, and reporting metrics related to fundraising or outreach efforts.
• Experience working with complex data and information.
• Experience in higher education and/or a related industry such as sales, hospitality, or account management.

Salary Range

$50,000 + depending on qualifications

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.